IT Procurement Manager jobs in Yakima, WA

Closing Date to Apply:  April 26, 2024

Hourly: $31.12- $53.86

Depending on experience there is an opportunity to be placed in a level I or II position.

Procurement Officer I- $ $31.12- $47.93

Procurement Officer II- $34.97- $53.86

Typically, selected candidates are hired at a salary rate between the minimum and midpoint of the range.

Benefits: This link below will provide you with Grant PUD’s benefit that may be available if hired. Different employee types are eligible for different benefits. 

Grant PUD — Unified Insurance Program (uip-wa.org) 

Grant County PUD will administer a background check as part of the hiring process.

Position Summary

The Procurement Officer II is responsible for requesting bids and quotations and preparing and issuing purchase orders for stock and non-stock material, equipment, public works projects, professional services, and services ensuring compliance with Washington State law and Grant PUD governance.  The Procurement Officer II oversees and coordinates contractual relationships for public works projects, professional services, services, and material contracts from development to completion to ensure compliance with Washington State law and Grant PUD governance.  The Procurement Officer II works in conjunction with Procurement Officer I and III positions to coordinate all aspects of the contracting and purchase order process. 

Essential Functions

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: 

• Request bids and quotations and prepare and issue purchase orders for inventory stock and nonstock material.  
• Request bids and quotations and prepare and issue purchase orders for public works projects, professional services, services, and material purchases.  
• Perform various administrative and purchasing functions to support the efficient operation of purchasing and contracting processes.  
• Develop and administer in conjunction with project manager public works projects, professional services, services, and material contracts.  These functions require close collaboration with District Representatives/Project Managers. 
• Monitor and facilitate contracts from advertisement to contract completion. Includes providing support to ensure orderly and effective contract management. 
• Conduct formal bid openings and site visits. Prepare meeting materials for prebid and pre-construction meetings.  
• Perform an evaluation of bids and proposals received for commercial compliance with complex, long-term requirements. Compliance must be defensible and justifiable for award recommendations.  
• Enforce contract terms and requirements such as bid bonds, performance bonds, prevailing wage requirements, insurance certificates, payments, schedules, and deliveries.  
• From the Procurement perspective, review and approve invoices. 
• Manage relationships with suppliers and contractors to maintain an open, fair, and impartial environment for all procurement transactions.  
• Follow Critical Information Protection (CIP) and Critical Energy Infrastructure Information (CEII) regulations relating to procurement.  
• Position may be responsible for Grant PUD’s surplus process of material and equipment via online auction, competitive bid, and other means as required, ensuring compliance with policies and maximum value.  
• Provide guidance and assistance as needed with Strategic Alliance partnership audits per contract terms and conditions. 
• Provide customer service that supports the overall procurement effort and aligns with Grant PUD’s Strategic Plan.  
• Participate in ongoing trainings through Washington State Department of Labor and Industries, NIGP, and MRSC. 
• Perform other duties as requested by Senior Manager Supply Chain/Procurement in support of the department. 
• Provide guidance to Grant PUD employees to ensure compliance with public procurement RCWs and overall procurement approach. 
• Provide and receive peer reviews of other Procurement Officer contracts to ensure accurate and error-free contracts ensuring all issues are resolved. 
• Demonstrated commitment to Grant PUD’s mission, vision, values, strategic plan and Grant PUDs/ IBEW Local 77 Code of Excellence. The incumbent should be familiar with these organizational priorities and behave in a way that aligns with these expectations.  
• Understand and adhere to compliance requirements for this position that may include laws, regulations, security guidelines, Grant PUD policies & procedures.  
• Actively participate in all aspects of our safety program, including but not limited to:  
•   Following all safety policies and procedures. 
•   Alerting supervisors and coworkers to unsafe or hazardous working conditions. 
•   Reporting any safety incidents or close calls within 24 hours to your supervisor. 
•   Accepting feedback from supervisors and coworkers regarding your own safety performance.

Education and Experience  

Required  

• A bachelor’s degree or two-year degree in business or related field. 
• Procurement and contract-related training. 

• Experience may be substituted for education. 
• Experience required in procurement activities with varied conditions of procurement analysis, evaluation, negotiation, and execution, including principles and techniques of the negotiation process in a governmental or business environment. 
• Two (2) or more years of progressive responsibilities in acquisition, business, and/or public organization. 
• Incumbent must have two years of experience as a Procurement Officer I or equivalent relevant experience. 

License and Certification 

Required 

•  A valid State driver’s license with no restrictions.

Preferred 

• UPPCC, NIGP or other approved Procurement Certification. 

Other Knowlege, Skills, and Abilities  

• Knowledge of Department policies and procedures; Federal and State Rules; Compliance and Reliability; Maintenance and Repair; Inventory Control; Utilities’ policies, procedures.  
• Skill in effectively communicating with a variety of people both internal and external; working and interfacing effectively in a complex and dynamic work environment; multi- tasking, prioritizing, and managing the details on each contract; working independently on complex tasks and non-routine matters; communicating verbally and in writing with contractors, other staff, and other departments; personal computer and software programs (Word, Excel, Outlook, SharePoint, PowerPoint, Adobe). 

Physical Requirements  

• Position may be eligible for hybrid work arrangement: ​☒​Yes  ​☐​No   
• Per Grant County PUD policy all employees are required to work at their designated headquarters at least two days per week.
• Majority of work is performed in a standard office setting. 
• Typical shift of employees in this position: ​☒​8 hours  ​☒​9 hours  ​☐​10 hours  ​☐​12 hours 

For a full list of requirements, the applicant/incumbent should refer to the Physical Capacity Evaluation (PCE).

The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements.  Individuals may perform other duties as assigned, including work in other functional areas.