Lease Administrator jobs in Boca Raton, FL

Commercial Real Estate Lease Administrator

Prime Group Holdings – Jupiter, FL

Prime Group Holdings is one of the country's fastest-growing private equity real estate firms. We are focused on acquiring and adding value to a growing portfolio of real estate assets located throughout the United States. All of our team members are:

• Customer and client focused
• Self-motivated entrepreneurs who are passionate about what they do
• Diligent ethical professionals dedicated to creating long-term value for our stakeholders
• Eager to make a positive difference in the lives of their customers and clients

Our successful company is built on a culture of respect, teamwork, accountability, and persistence. We deeply value the strong relationships we have built with our customers, one another, and our stakeholders.

We have an exciting opportunity for a talented person to join our Commercial Division in Jupiter, Fl.

Position Summary

Full-time experienced commercial real estate lease administrator needed for the Commercial Real Estate Department. Candidate must be able to demonstrate professional integrity, attention to detail, and exercise good judgment in handling sensitive information. A professional image, excellent communication and strong organizational skills are required. The qualified candidate must be detail-oriented, a self-starter, who is extremely responsible, dependable, highly motivated, able to work in a fast paced and time sensitive environment, possess a “can do” work attitude and be a team player. Successful candidate must be able to work collaboratively with multiple commercial properties simultaneously. This position reports to the Executive Vice President of Commercial Real Estate.

Primary Responsibilities

• Develop customer service/sales relationships with prospects and tenants;
• Draft, review, and revise various types of transactional agreements in connection with real estate management and leasing. Examples of documents would include lease abstracts, commercial retail leases; license agreements; estoppel certificates; letters of intent; settlement agreements; lease commencement agreements; telecommunications agreements and other real estate related transaction documents;
• Review, markup and prepare redline responses to counter-offers made by prospective tenants and their legal counsel;
• Proofread drafts of legal documents;
• Facilitate and track routing and signature of various documents/forms/lease documents;
• File, fax, scan copy and distribute lease documents and other correspondence for execution and distribution;
• Organize original lease documentation and maintenance of master lease files. Receive and set up all lease documents into corporate electronic file cabinet in accordance with system requirements; assist with abstracting lease agreements;
• Lead follow up and prospect tracking in the Commercial Lease Management system;
• Administer lease data and information accuracy in the Commercial Lease Management system;
• Assist location General Managers, and EVP of Commercial Real Estate with all aspects of processing lease documents through lease execution;
• Review and process all tenant chargebacks and assist with year-end Operating Expense and Real Estate Tax true-ups;
• Utilize, update, and manage all tools and resources available to manage workload, including checklists, databases, logs and/or other related reporting tools;
• Collaborate with the Marketing department on website updates and listing updates on partner platforms;
• Correspond with tenants regarding issues / inquiries;
• Ensure tenant insurance requirements are up to date;
• Prepare and distribute rent commencement and rent increase letters;
• Work with other company departments, i.e., accounting, acquisitions, and dispositions as necessary;
• Handle administrative duties of the team including calendar coordination, client correspondence and document management;
• Special Projects as assigned.

Qualifications

• Bachelors preferred;
• Real Estate experience preferred;
• Commercial Real Estate experience a plus;
• Paralegal experience is a plus;
• Advanced level of proficiency in Microsoft Office specifically Word, Outlook, and Excel;
• Document drafting experience, including redlining, and comparison features;
• Ability to handle a fast paced, deadline driven environment;
• Ability to multi-task and prioritize assignments while delivering consistent, quality work;
• High level of attention to detail and accuracy;
• Ability to build strong internal and external relationships;
• Possess a sales skillset with a focus on driving revenue;
• Strong analytical and communication skills;
• Team player but can work independently.

What we offer:

• Competitive pay;
• Health, dental, life, vision, short-term disability, long-term disability insurance and 401(k) program;
• Paid time off and paid holidays.

EQUAL OPPORTUNITY EMPLOYER STATEMENT

Prime Group Holdings is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Vision insurance

Experience level:

• 2 years
• 3 years
• 4 years

Schedule:

• Monday to Friday

Education:

• Associate (Required)

Experience:

• Property leasing: 3 years (Preferred)

Ability to Commute:

• Jupiter, FL (Required)

Work Location: In person