Lease Administrator jobs in Lebanon, PA

QUALIFICATIONS:

· To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

· A high school diploma and three months related experience and/or training or equivalent combination of education and experience.

· Superior organizational skills are required for this job and managing the work load among parish, Shannon Fund, Marion Price and Charles Baber Cemetery duties.

· Database and accounting skills are necessary.

· Ability to access priorities (time management).

· Must possess excellent interpersonal skills and presentation skills.

· Must have a high energy level with a strong results-oriented, achievement focused work ethic.

· Confident using technology and software (Microsoft Office, Adobe products, QuickBooks, and church management software)

· Be faithful and teachable.

· Confidentiality must be adhered to and all HIPAA rules must be followed.

· Must successfully complete diocesan training of Safeguarding our Children and all other state clearances and references as required by law.

RESPONSIBILITIES

· To be able to read, analyze and interpret financial reports and legal documents.

· Ability to respond to common inquiries or complaints from parishioners or members of the community.

· Ability to effectively present information to the Senior Warden and Vestry. Confidentiality on all levels, according to HIPAA rules, must be followed.

· Skilled use of Microsoft Office software, QuickBooks software, internet, and social media applications

· Must have ability to collect data, establish facts, and draw valid conclusions.

· Ability to interpret a variety of instructions furnished in written, oral or email form.

· Prepare a one-page weekly announcements for insert in bulletin.

· Sunday worship bulletin: Update bulletin, adding lessons, music, etc. with Vestry and music director input. Edit and produce drafts for revisions by Thursday afternoon. Duplicate and fold, collate with inserts as necessary.

· Order altar flowers and keep record of flower and wine donations.

· Parish website: update as needed with fresh content, documents, photos, and other information. Keep weekly information fresh, as requested.

· Take phone calls, check email first thing in the morning and several times throughout the day. Maintain greeting, track voicemails and give to appropriate people in timely manner.

· Sort mail and distribute mail daily.

· Deposit of weekly income at bank, record donations and pay bills in a timely manner.

· Administrative support for monthly Vestry meetings. Receive vestry minutes monthly from Vestry Secretary and save in computer file. Meet with Treasurer to prepare monthly report.

· Prepare vestry member folder each month prior to vestry meeting.

· Prepare a bimonthly parish newsletter and calendar. Send in email, regular mail and post on website.

· Prepare financials for Marion Price meetings and Charles Baber Cemetery meetings.

· Prepare payroll of parish, Marion Price Trust and cemetery employees.

· Complete taxes for federal, state and local taxes

· Parish database: update entries as needed.

· Prepare Christmas and Easter mailings for parishioners.

· Building Use: Refer to parish hall, funeral, wedding, chapel and church policies.

· Order office supplies, worship and altar supplies as needed; monitor office supplies and budget.

· Monitor maintenance of office equipment, scheduling servicing as needed; order parts as needed.

· Perform other clerical related duties as requested and assigned.

· Parish database: update entries as needed.

· Annual meetings: publish all documents for the parish annual meeting, including taking minutes of the meeting.

· Order parish envelopes

· Parochial report: Assist the budget committee in computing data. Maintain files associated with report.

· Update, print and distribute parish directory.

· Send out giving statements and year-end statements.

· Prepare W2’s and 1099’s.

· Prepare letters to students, financial statements and collect data for Shannon Fund.

Job Type: Part-time

Pay: $21.00 - $26.00 per hour

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Ability to Commute:

• Pottsville, PA 17901 (Preferred)

Ability to Relocate:

• Pottsville, PA 17901: Relocate before starting work (Preferred)

Work Location: In person