Lease Administrator jobs in Minnesota

Who we are

HomeServices of America, a Berkshire Hathaway affiliate, is the holding company for top-name real estate brokerages and home ownership services companies from coast-to-coast, including Minnesota market leader Edina Realty.  With roots in residential real estate, our family of brokerage, mortgage, title and escrow, third-party relocation, insurance companies and franchise networks comprise an enterprise that garners respect throughout the industry. 

What we are looking for

Lease Administration is part of the Shared Success Center of HomeServices that is an expanding team of process experts, administrators and accounting professionals who provide shared administrative and accounting services to HomeServices of America. Under the leadership of the Supervisor, the Lease Administrator is responsible for taking a key role in all activities associated with the Shared Success Center’s goal to standardize leases to a central service system and conducting the day-to-day lease administration and reporting activities. This position represents a unique opportunity to help an expanding leasing and accounting team to uphold the integrity of the HomeServices leasing portfolio. This critical role manages end-to end lease administration from lease inception to expiration, including the accurate and timely administration of leases within the lease management software database while performing lease compliance reviews, financial analysis, and accounting duties.

Job Duties and Responsibilities

• Perform a variety of lease administration functions to ensure accuracy and compliance within the lease terms and conditions. (70-80%)
• Assist in maintaining the integrity of the lease administration system (Visual Lease) through the abstraction of rental components, critical dates, and lease provisions.
• Monitor, track and report critical lease renewal dates and coordinate with regional Finance team members to forecast plans for lease renewals, managing lease inventory to execution.
• Manage monthly rent process by maintaining the master list of rents and coordinating timely payment made by Accounts Payable.
• Assist in the on-going management of the lease administration system Visual Lease by performing data audits and clean-up critical dates (options, expirations, vendor changes, estoppels, least status, etc.).
• Assist in the resolution of day-to-day issues and questions from internal and external partners.
• Provide information and reporting to relevant parties (subsidiaries, legal, finance).
• Ensure timely communication of issues and fiscal impact to business partners.
• Perform lease accounting activities to ensure compliance with accounting lease standards. (25-30%)
• Validate and reconcile capital expenditures against budgets and forecast.
• Review and/or prepare journal entries and reconciliations for lease or fixed asset accounting.
• Verify legitimacy of all requested vendor changes by obtaining and reviewing documentation including deeds, assignment of leases and other operating agreements and W-9’s.
• Review audit work for common area management fees (CAM) ensuring compliance with lease agreements.
• Review projected expenses on new leases.
• Facilitate resolution of payment disputes with landlords.
• Reconcile non-reoccurring/reoccurring invoices for compliance with lease terms.
• Examine construction/tenant improvement expenditures against original proposal.

Qualifications

Education:

• Bachelor’s degree in accounting, business, or related field preferred; proven related industry experience in lieu of degree.

Experience:

• At least 3-5 years of relevant experience in the commercial real estate lease administration industry and/or paralegal, accounting or property management fields having worked in either (or both) the landlord or tenant sector.
• Detailed analysis and reporting experience.

Knowledge and Skills:

• Lease administration/real estate background demonstrating knowledge of lease interpretation and the implementation of lease contracts.
• Demonstrate a positive, professional, and client-oriented attitude with coworkers, landlords, vendors, and others whether contact is by mail, telephone, e-mail, or in person.
• Exceptional organizational, communication, and problem-solving skills.
• Strong attention to detail and ability to produce high quality work with little to no errors.
• Time management skills with ability to adapt and respond to changing conditions or priorities with a sense of urgency.
• Proficient with Microsoft Outlook, Excel, and Word.
• Requires basic knowledge of accounting principles including the ability to calculate simple figures such as percentages.
• Working experience with Visual Lease or other lease administration systems is a plus.
• Ability to work independently and as part of a team.

What’s in it for you?

• Competitive compensation and benefit packages
• 401(k) with match
• Fun and energetic environment
• Opportunity to grow
• Our new Shared Success Center is now open in Eden Prairie. Our location features many modern amenities, on-site gym, café, access to onsite parking (covered) and public transit, plus an opportunity for hybrid work arrangements!

Equal Employment Opportunity

No agencies please! HomeServices does not accept unsolicited resumes from outside agencies. We maintain a small group of preferred agencies that we will use if appropriate. Thank you for your cooperation.