Lease Administrator jobs in Olympia, WA

Asset & Lease Specialist
(Fiscal Specialist 2)

WaTech: A great place to work!
Washington Technology Solutions (WaTech) is at the forefront of integrating cutting-edge technologies that revolutionize how state services are delivered in Washington. By joining the WaTech team, you contribute to assisting other state agencies in providing essential services to millions of Washingtonians daily. WaTech manages the state's essential technology infrastructure, enhancing governmental efficiency, security, and safety.
 
About the position
This position is located within the Finance team of WaTech’s Administrative Services Division. The Finance team delivers financial management services to all agency managers and staff, and fosters collaboration in areas such as budgeting, billing, accounts payable, accounts receivable, payroll, and general ledger accounting.
 
As the Asset & Lease Specialist, you will act as the agency’s authority on asset and lease management, overseeing key financial operations related to WaTech’s $155 million in capitalized assets. Your responsibilities include supporting the accounting manager in crafting and enforcing internal and compliance policies and procedures for the financial handling of IT subscriptions, leases, and assets, along with managing inventory control.

• Analyze, update, and communicate business processes regarding capital assets and leases to internal stakeholders.
• Lead and guide service owners and their staff through the financial management of the life cycle of assets.
• Create journal voucher (JV) entries in Washington state accounting systems including recording new assets, depreciation, and asset write-off.
• Organize, lead, and control the biannual physical inventory in accordance with the requirement in Chapter 30 of State Administrative & Accounting Manual (SAAM).
• Collaborate with internal stakeholders including service owners and facility manager to maintain written accounting processes and procedures for capital assets and leases and how to use supporting systems such as ServiceNow and DebtBook.
• Ensure WaTech asset management processes follow internal policy as well as SAAM, Generally Accepted Accounting Principles (GAAP), and Governmental Accounting Standards Board (GASB). 
• Analyze expenditure data within the Purchasing Request System (PRS), ServiceNow and the Accounting Financial & Reporting System (AFRS) to ensure timely and accurate reporting of financial data regarding assets and leases.
• Create appropriate correction JV entries in the Washington state accounting system and/or ServiceNow to address discrepancies found during the reconciliation process.
• Solve problems on the agency exception reports and complete the year-end agency disclosures for assets and leases.

• A bachelor’s degree in accounting, business administration, or related field or four years of professional experience in accounting for state and local government.
• Two years of professional governmental experience in asset management.
• Intermediate Excel skills (Pivot table, charts, Vlookup, IF/SumIf)

• Knowledge of statewide accounting and administrative manual (SAAM).
• Knowledge and experience using the statewide AFRS accounting system.

• Submit your online application. 
• Answer all required Supplemental Questions.
• Attach a Letter of Interest that addresses how your experience qualifies you for this role.  
• Attach a Resume that clearly documents the work history, training, and education that makes you a viable and competitive candidate for this position. 
• Include Three professional references and their contact information.