Legal Administrator jobs in Cedar Falls, IA

Job Summary:

We are seeking a detail-oriented Legal Assistant to join our team. The Legal Assistant is responsible for a variety of administrative and clerical tasks, aiding in the smooth operation of the law firm. This role requires excellent organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

BASIC RESPONSIBILITIES

• Review, and format legal documents, including contracts, briefs, pleadings, and correspondence.
• Organize legal research and gather relevant information for case preparation.
• Maintain and organize both physical and electronic files, ensuring all documents are properly filed and easily accessible, using electronic filing processes operated by various court systems.
• Communicate with clients, schedule meetings, answer inquiries, and provide updates on case status.
• Schedule and manage appointments, meetings, and court dates for attorneys.
• Calendar and catalog case and trial deadlines and reminders for the attorneys.
• Assist with general office duties, including supporting the receptionist and front desk area.
• Assist with the preparation of billing statements and invoices for clients.
• Prepare and file legal documents with courts and administrative agencies.

QUALIFICATIONS

• Previous experience as a legal assistant or paralegal in a law firm or legal department preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Proficiency in the use of the Electronic Document Management Systems (EDMS)
• Knowledge of legal terminology and administrative procedures and the ability to interpret legal documents and reports
• Familiarity with legal research tools (Westlaw, LexisNexis) is a plus
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Attention to detail and accuracy
• Ability to maintain confidentiality and handle sensitive information
• Familiarity with legal terminology and procedures

WORKING CONDITIONS

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to speak or hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This Legal Assistant position offers an exciting opportunity to grow within a dynamic legal practice. If you are passionate about the legal field and possess the necessary skills, we encourage you to apply.

Job Type: Full-time

Benefits:

• 401(k)
• AD&D insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Profit sharing

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person