Medical Records Supervisor jobs in Wichita, KS

EmberHope, a leading, faith-based provider of child welfare services, is committed to helping you succeed as an employee as you work to make a difference in the life of a child either directly or by offering administrative support. The Company strives for a positive work environment that encourages effective teamwork, trauma-informed practices, and opportunities to utilize leadership skills. Team members from all departments will focus on carrying out the EmberHope mission, vision, and values!

To be a successful Records Supervisor you must become able to do the following always:

• The supervisor will lead a team responsible for handling sensitive information, providing training, and uphold best practices in electronic records management.
• Provide direct supervision and support of supervisees utilizing the Company’s model for supervision, Supervision for Success.
• Supervise daily operations of the records department, ensuring efficient handling, storage, retrieval, and disposal of case records, including court reports and exhibits, in compliance with Kansas state regulations and agency policies.
• Ensure that all records are securely maintained in EVOLV and only accessible to authorized individuals in accordance with HIPAA and other privacy requirements.
• Oversee the process of requesting, maintaining, and securely storing birth certificates, social security cards, and other essential identification documents for youth in custody.
• Coordinate with case management teams to support timely, accurate, and complete court documentation submission into the Kansas Court e-Filing system.
• Coordinate with case management teams to support timely, accurate, and complete court reports weekly and obtain participatory information for the Legal Department prior to daily court dockets for permanency hearings, review hearings, adjudication, and termination hearings.
• Conduct regular audits of EVOLV records for accuracy, completeness, and compliance with company and regulatory standards and ensure all court documents are uploaded into EVOLV.
• Coordinate with case management teams on requests for court documentation and legal department. Will be responsible for an Odyssey account with the State of Kansas Judicial Court system.
• Oversee the electronic records management system (EVOLV) and court documentation submissions, troubleshoot issues, and work with Data Services and Quality Assurance/Performance Improvement Departments to ensure best practice and court compliance.
• Follow Company Policy and Procedure and operate according to the Company’s Program Practice Guidelines.

• How you will spend your time in this job:
• 30% Records Management Supervision
• 30% Evolv Management
• 20% Documentation Audits
• 20% Training & Consultation

• To qualify for this job, you need to have:

  • Bachelor’s degree in Business Administration, Social Services, or related field.
  • Relevant work experience in records management may be considered in lieu of a degree.
    Work Experience - Minimum of 3 years of experience in records management, preferably within social services or child welfare
  • 21 years of age, and must pass a background check, fingerprinting, and physical and drug screening.
  • Maintain company-required training.
  • Ability to travel, drive company or personal vehicles including at night. Ability to work a flexible schedule, including some evenings and weekends. The employee is subject to outside environmental conditions occasionally, inside conditions frequently, with protection from weather conditions but not necessarily from temperature change. (Physical working requirements)