Benefits:
- Bonus based on performance
- Company car
- Company parties
- Competitive salary
- Employee discounts
- Flexible schedule
- Free food & snacks
- Free uniforms
- Opportunity for advancement
- Signing bonus
- Training & development
Job Description:
We are seeking a highly organized, proactive, and efficient individual to serve as the Assistant to the CEO of our security company. As the CEO Assistant, you will play a critical role in supporting the CEO in various administrative, operational, and strategic tasks to ensure the smooth functioning of the organization. This position requires impeccable attention to detail, excellent communication skills, and the ability to handle confidential information with discretion.
Responsibilities:
- Administrative Support: Provide comprehensive administrative support to the CEO including managing calendars, scheduling appointments, arranging travel plans, and preparing expense reports.
- Communication Liaison: Serve as the primary point of contact for internal and external communications directed to the CEO, including phone calls, emails, and other correspondence. Draft and review emails, letters, and other documents on behalf of the CEO.
- Meeting Coordination: Organize and coordinate meetings, conferences, and presentations for the CEO. Prepare meeting agendas, materials, and minutes as necessary.
- Information Management: Maintain and organize files, records, and documents in both electronic and physical formats. Ensure all documents are appropriately labeled, archived, and accessible.
- Research and Analysis: Conduct research on various topics as assigned by the CEO, compile findings into reports, summaries, or presentations, and present findings in a clear and concise manner.
- Project Management: Assist in managing special projects and initiatives as directed by the CEO. Coordinate project timelines, tasks, and deliverables to ensure timely completion.
- Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
- Relationship Management: Build and maintain positive relationships with internal stakeholders, clients, partners, and vendors on behalf of the CEO.
- Prioritization and Time Management: Manage multiple tasks and priorities efficiently, ensuring deadlines are met and tasks are completed accurately.
- Continuous Improvement: Identify opportunities for process improvement and efficiency enhancement within the CEO's office and implement necessary changes.
Qualifications:
- Proven experience as an executive assistant, personal assistant, or similar role supporting C-level executives.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Discretion and integrity when handling confidential information.
- Ability to work independently with minimal supervision.
- Flexibility and adaptability to meet changing priorities and deadlines.
- Prior experience in the security industry is a plus.
Join our dynamic team and contribute to the success of our security company by supporting the CEO in achieving our strategic goals and objectives.