Mergers and Acquisitions Manager jobs in Pittsfield, MA

About the Clark:

The Clark is a leading cultural institution and actively seeks employees who are energized and motivated by its dual mission as an art museum and a center for research and higher education, dedicated to advancing and extending the public understanding of art. The Clark’s mission and its geographical location define three essential aspects of its character and identity: the quality of its art, the beauty of its pastoral setting, and the depth of its commitment to the generation of ideas. Clark employees enjoy the opportunity to live and work in the Berkshires of Western Massachusetts, a place of rich natural beauty, a dynamic environment defined by its deep cultural resources, and a region that is growing as both a center of innovation and a major tourist destination.

Major Duties and Responsibilities (Essential Functions):

• Order books selected by Director of Library and Collections Development Librarian, choosing appropriate international and domestic vendors, and creating order records in the library’s backend software, Alma. Actively solicit gifts when possible.

• Receive and process books, check books to ensure order is accurate; detect and report discrepancies; contact vendor as needed to resolve problems.

• Package books for return shipment if needed.

• Process invoices for books, periodicals, electronic resources, and other library materials using Alma. Prepare and send necessary documentation for payment to the Institute’s accounts payable department.

• Claim and reorder periodicals and books that were ordered but not received in accordance with each vendor’s policies.

• Monitor operational and acquisitions budgets using Alma and MIP program. Work directly with accounts payable to resolve problems. Leverage Alma acquisitions and analytics functionality to track overall budgets, grants, and donor restricted funds. Assist with fiscal close at the end of the fiscal year.

• Process gifts including acquisitions funds and individual volumes. Liaise with the Advancement department as needed to ensure donors are appropriately credited for donations; work closely with Collections Development Librarian to draft acknowledgement correspondence for the Collections Development Librarian, Library Director, or Hardymon Director, as needed. Manage the library’s exchange program by determining the optimal time to mail the exchange publications, order books from publications department, arrange exchange mailing using summer staff when available and supervising their work, maintain a database of exchange partners and publications sent and volumes requested.

• Coordinate administrative duties for the library and archives department including converting foreign currencies, translating foreign languages, creating reports and serving as liaison with finance. Maintains annual report statistics, recording library meeting minutes, serves as central administrator for library supplies and equipment.

• Serve as a backup point of contact for visitors and direct them to various points in the library including the mounted maps, the online catalog, public scanners, or to librarians for more complex questions.

• Reviews, records, and reconciles library’s credit card statements and Amazon corporate account.

• Other duties as assigned.

Minimum Starting Salary: $25.50/hr.
Minimum Qualifications:
Education, Training, and Skills

• Bachelor’s degree

• Exceptional attention to detail

• Excellent communication, interpersonal, and cultural competency skills

• Work Experience

• Minimum of 1 year of relevant experience

• Preferred

• Reading knowledge of at least one foreign language

• Experience with library finance operations

• Experience using a library service platform, ExLibris’s Alma or Innovative’s Sierra a plus

Physical Demands and Work Environment
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Demands:

• Ability to sit at a desk/workstation and use a computer for prolonged periods of time.

• Ability to stand for up to four hours.

• Ability to lift up to 20 pounds occasionally.

• Work Environment:

• Work will be performed in an office environment and museum spaces. The noise level in the work environment is usually low to moderate.

• Some overnight travel may be necessary.

Employment at the Clark is contingent on the verification of background information submitted by the applicant.

The Clark is an equal opportunity employer, and is committed to the principles of diversity, equity, inclusion, and accessibility (DEIA). We strongly encourage applications from individuals from all identities and backgrounds.

The Clark provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression or transgender status, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, leaves of absence, compensation and training.

The Clark considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.