New Accounts Representative jobs in New Suffolk, NY

New York Label and Box Works is looking for an Accounts Payable Specialist. We are a print packaging company that has been in existence since 1878. We print high quality labels and cartons, and are looking to add to our team. We are currently seeking a person who is self-motivated, reliable, highly organized, with strong verbal & written communication skills and who can work independently as well as part of a team. This position is responsible for supporting the accounts payable process, including but not limited to, data entry, processing of vendor bills, vendor payments, inquiries, and reconciliations as well as providing backup to the Accounts Receivable Specialist when necessary

Responsibilities:

• Process incoming Accounts Payable invoices against open purchase orders receipts using the 3 – way match process ensuring charges are being assigned to proper expense accounts on P&L. This process includes identifying vendor, invoice number, quantity invoiced vs. quantity received, correct pricing against purchase order and entry into computer system.
• Review proper billing procedures and requirements with vendors when responding to inquiries
• Research statements, identify missing documents and reconcile vendor accounts
• Respond to vendor inquires in a timely and bring issues to a resolution
• Select vendor invoices which have been approved for payment and process weekly check runs
• Package checks for mailing and overnight delivery
• Verify missing vendor setup documents are obtained and validated including W9’s
• Research void check request and confirm supporting documentation is in order
• Process vendor and supplier credit application request
• Support the company’s internal procedures and help drive compliance
• Other Accounts Payable duties as needed.

Qualifications

• 1-3 years of Accounts Payable experience.
• High School Diploma or Equivalent required.
• Excellent written and verbal communication
• Excellent organizational skills.
• Proficient Microsoft Office Suite with an emphasis using Excel and Word
• Excellent attention to detail, problem solving, conflict resolution, and decision-making skills
• Strong time management and organizational skills with the ability to prioritize competing tasks
• Excellent interpersonal skills, with the ability to communicate, verbally and written, effectively with team members and cross-functionally

TRAINING REQUIREMENTS:

• How to use Exact Macola Software
• What bills to expect monthly, annually, etc
• MIS System Training
• Company Orientation

What we offer:

• 401k, Health Insurance, Dental and Vision
• Paid Vacation, Sick, & Holidays

Job Type: Full-time

Pay: $52,000.00 - $56,000.00 per year

Experience level:

• 2 years

Work Location: In person