Office Administrator jobs in Washington, DC

ADMINISTRATOR

Department: Office of Senate Curator

Reports to: Senate Curator

NATURE OF WORK

This is professional supervisory, operational, and academic work managing the administrative program of the Office of Senate Curator on behalf of the Senate Commission on Art (the Commission). Responsibilities include directing, coordinating, and supervising the daily and long-term operations of the office; managing budgets and expenses on behalf of the office and the Commission; overseeing the management of administrative, legal, contractual, and fiscal records on behalf of the office and the Commission; managing the use and care of the Old Senate Chamber and Old Supreme Court Chamber on behalf of the Commission; researching, advising, and drafting regulations and legislation relevant to the U.S. Senate Collection; and ensuring the Commission complies with applicable laws, Senate Rules, and museum standards. In addition, the Administrator contributes to the scholarly research, writing, and editorial expertise about works of art and historical objects in the U.S. Senate Collection.

Work is bound by the Commission; Secretary of the Senate policies and procedures; Senate procurement regulations; federal appropriations law; the U.S. Senate Handbook;the Senate Ethics Manual; the Senate Committee on Rules and Administration; the Foreign Gifts and Decorations Act; and standards established by the American Alliance of Museums, but requires independent judgment in setting priorities and handling unusual assignments. Work is performed under the general supervision of the Senate Curator.

ESSENTIAL FUNCTIONS

Manage the administrative division of the Office of Senate Curator to include the Museum Specialist and Executive Assistant positions. Oversee Secretary of the Senate and Upward Bound summer interns.

Assist Curator with managing day-to-day office operations, workflow, and productivity; ensure compliance with mandated personnel training; assist with developing and implementing office policies and procedures; anticipate and troubleshoot sensitive issues and strategies; collaborate with Curator’s executive team to develop office goals and strategic planning processes; and, assume all administrative responsibilities of the Curator in his/her absence.

Manage Departmental and Commission budgets, expenses, and funding requests in accordance with government accountability standards; provide recommendations to Curator for obtaining funding and spending priorities; ensure accuracy of accounting records and timely payments; ensure expenditures do not exceed allocated funding; assist the Curator and Secretary’s General Counsel with periodic Government Accountability Office audits of Commission funds; and coordinate all reports on financial activities.

Ensure all outgoing official correspondence, reports, and contract paperwork follow established procedures and protocols; manage all documentation relating to active and closed contracts and the Commission.

Provide as needed support to Contracting Officer’s Representatives and project managers with the preparation and administration of contracts, task orders, and modifications, on behalf of the Commission.

Supervise maintenance, use, and access of the restored Old Senate and Old Supreme Court Chambers on behalf of the Commission; ensure that established museum standards are maintained; determine appropriateness and ability to accommodate requests for room usage; and, coordinate educational, ceremonial, and legislative activities conducted in either historic space.

Review museum, copyright, and intellectual property laws and precedents for compliance.

Draft and help promulgate legislation and regulations relevant to the U.S. Senate Collection and the Commission; review and advise on precedents to ensure Commission activities comply with applicable legislation, policies, and procedures; advise the Curator and Commission on legislative and policy issues.

Manage the empanelment, reimbursement of expenses, and compliance with regulations for advisory boards that provide advice and assistance and further the purposes of the Commission.

Direct updates to and ensure compliance of the Office of Senate Curator’s Emergency Action Plan (EAP) and Continuity of Operations (COOP) plan; oversee coordination of and participate in periodic office exercises and drills; ensure staff compliance with onsite and remote office property and equipment usage.

Contribute to scholarly art and historical research, writing, and editorial expertise about works of art and historical objects in the U.S. Senate Collection to support lectures, brochures, publications, online exhibits, and physical displays which promote the collection and historic spaces.

As part of the Secretary’s customer service initiative (known as R.A.T.E.), provide all customers with the highest level of customer service.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in an office environment with exposure to everyday risks and discomforts, and requires the use of normal safety precautions. Work requires frequent walking, standing, bending, and carrying items up to 25 pounds, as well as regular use of typical office equipment, software programs, and methods of communication such as a computer, email, telephone, and photocopier.

Regular, predictable, and punctual attendance is required for performance of duties. Work also requires physical presence in the Office, except as otherwise required by the Office of the Secretary.

MINIMUM QUALIFICATIONS

Work requires a master’s degree with a preferred concentration in American art, American history, business administration, museum administration, or political history; five to eight years of professional operational and supervisory experience, and the following knowledge, skills, and abilities:

Basic knowledge of the Senate as an institution, with a desire to learn more about the legislative process, as well as the history and operation of the Senate.

Knowledge of the Senate legislative and rule-making process highly preferred.

Strong operations and project-management skills.

Strong public relations and communication skills.

Strong organizational skills.

Ability to deal with others using tact and diplomacy.

Ability to solve problems and mediate disputes.

Ability to think strategically and analyze problems.

Ability to plan, supervise, and evaluate staff.

Ability to analyze and apply information and formulate recommendations.

Ability to communicate effectively, both orally and in writing.

Skill in researching and writing articles, essays, and reports for general and specialized audiences.

Demonstrated knowledge of the needs, methods, and techniques of scholarly historical research, including knowledge of print, electronic, and online resources;

Knowledge of concepts, principles, and practices of current museum legal and ethical issues and standards a plus.

LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS

None.

Job Type: Full-time

Pay: $98,971.00 - $153,403.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Tuition reimbursement

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Washington, DC 20510: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Washington, DC 20510