Office Manager oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control. Develops and implements procedures and policies for all administrative activities. Being an Office Manager typically manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations. Oversees the selection of vendors and the purchase of office equipment and supplies. Additionally, Office Manager coordinates resources to troubleshoot, determine the best solutions, and solve problems. Tracks and analyzes operational costs and monitors budget. Recruits, trains, and coaches office staff to achieve optimal performance. May require a bachelor's degree. Typically reports to a head of a unit/department. The Office Manager supervises a group of primarily para-professional level staffs. May also be a level above a supervisor within high volume administrative/ production environments. Makes day-to-day decisions within or for a group/small department. Has some authority for personnel actions. To be an Office Manager typically requires 3-5 years experience in the related area as an individual contributor. Thorough knowledge of functional area and department processes. (Copyright 2024 Salary.com)
The Office Manager is responsible for the general operation of the Cultural office, including the administrative staff. This role is also responsible for the organizational efficiency by nurturing a positive, inclusive work environment.
• Ensures peak operations for the organization and implements preventive measures for potential issues.• Ensures office efficiency by maintaining common areas, creating and documenting process and procedures, handles correspondence, manages file systems, and oversees supplies and equipment.• Oversees day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports.• Provides managerial and sometimes direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists.• Oversees and maintains office equipment for uninterrupted function, identifies needs and acquires supplies, manages vendor relationships, and coordinates food deliveries when requested.• Manages all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.• Hires, trains, develops, empowers, coaches, counsels, conducts performance and salary reviews, resolves problems, provides open communication vehicles, disciplines, and recommends terminations as appropriate.• Builds a work environment that promotes teamwork, partnership, recognition, mutual respect, collaboration, performance feedback/management, and Team Member satisfaction while role modeling the company values, behaviors, and culture of One.Team.Chumash. • Performs other duties as assigned.
• High School Diploma or GED Certificate.• Bachelor’s degree in Business, Communications or equivalent work experience.• Five years of experience in office management is preferred. • Intermediate computer proficiency utilizing Microsoft applications, e-mail, and Internet.• Native American hiring preference applies.
• Quality Orientation: Setting high standards regarding his/her work and working environment and acting accordingly; developing quality standards, continuously evaluating performance, products, and procedures; actively seeking ways to improve quality.• Attention to Detail: Taking responsibility for a thorough and detailed method of working.• Planning and Organizing: Setting priorities and defining actions, time, and resources needed to achieve predefined goals.• Oral Communication: Shaping and expressing ideas and information in an effective manner.• Written Communication: Expressing ideas and opinions clearly in properly structured, well organized, and grammatically correct reports or documents; utilizing language and terminology that is understandable for the reader.
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