Office Manager jobs in Maryland

JC Law is the largest family law practice in the state of Maryland with additional offices throughout the mid-Atlantic region. Established in 1992, the firm has grown in both size and capability into its current leadership position amongst some of the nation’s top family law firms.

We are in the business of perfecting the art of practicing law. Our unique approach to litigation, client relationships, and business management is fully encapsulated in what we call The Perfect Client Lifecycle. This ethos is the philosophical foundation of what we strive to do as well as the operational roadmap that guides how we practice law on a daily basis.

We are rapidly expanding our footprint. Our success over previous years has created an unprecedented opportunity to grow our firm in terms of employees, clients served, and geographic influence. We are in the midst of a multi-year, multi-state, and multi-city growth plan. Talent will be the fuel that powers this rapid expansion across the region as we launch multiple new offices over the coming years.

We compete for talent! We know the talent we are seeking to hire have options and are discerning about where they choose to work. We strive to be the employer of choice for top talent in the family, civil and criminal arenas. Our approach to attracting the best lawyers and supporting staff is simple: Provide a strongly competitive compensation package, pair it with a benefits package to take care of your health and retirement needs, provide accelerated advancement and development opportunities all while providing you a network of support to do your best work and achieve your career goals.

Your role:

We are seeking a dedicated Assistant Office Manager to join our growing firm. In this pivotal role, you will serve as an integral part of our team, providing essential support and assistance in managing the office's daily operations.

Your responsibilities:

• Supervisory:
• Providing direction and guidance to office administration employees
• Managing the recruitment, training, and performance evaluation processes for other administrative roles
• Other daily duties can include:
• Overseeing daily office operations, supporting the staff and maintaining facilities
• Light troubleshooting of computers/information systems
• Tracking & ordering office supplies, ensuring device/equipment functionality
• Filing office documents, keeping an efficient filing system for quick access
• Retrieving information as requested, including records, emails, minutes, and other related documents, writing summaries as required
• Operation of office equipment, including copiers, scanners, phones, and various devices
• Coordinating travel, meetings, and appointments for managers and supervisors
• Preparing agendas, schedules, correspondence, and reports as directed
• Contributing to strategic planning sessions to meet organizational objectives
• Assisting with the development and improvement of administrative systems and policies
• Preparing and presenting the budget regarding supplies, equipment, and technology
• Supporting human resource management functions as needed
• Providing clerical support: answering phones, directing clients, and distributing mail
• Ensuring timely and accurate processing of incoming and outgoing mail
• Executing additional tasks as assigned

Your skill set:

We believe results count for more than years of experience. If you prove to be capable of delivering value for your clients and the firm, there is no restriction on how high or how fast you can rise.

• Skilled in working autonomously, a self-starter
• Exceptional written and verbal communication ability
• Strong interpersonal skills and a dedication to providing outstanding customer service
• Exceptional reliability when it comes to attendance
• Meticulous attention to detail coupled with a professional demeanor
• Knowledge of office management principles, encompassing budgeting, facility management, office technology, and information systems
• Proficient with organization and prioritization, able to delegate effectively
• Software including Microsoft Office Suite, Adobe Acrobat, and similar applications. (Legal software a plus)

Thoughtful, maintaining confidentiality with sensitive records and information

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person