Office Services Assistant supports office administrative functions and processes with assistance, backup, and coordination duties. Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Being an Office Services Assistant monitors inventory and places orders for office equipment, supplies, or provisions. Processes mail, invoices, employee expense reports, reimbursements, and petty cash. Additionally, Office Services Assistant tracks time reports, attendance or time cards. May act as backup for receptionist, phone coverage, or assist HR activities such as employee onboarding, interview coordination, training initiatives, and other special projects. May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Office Services Assistant works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
Kunes Law Office is seeking a smart and capable individual to join our team as our
LEGAL SECRETARY/ ASSISTANT
The successful candidate will have:
- good organizational skills,
- the ability to communicate effectively w/clients
- be able to react with appropriate urgency as matters arise in a dynamic law practice.
The position is open immediately, full-time, Mon-Fri,
Law office experience and proficiency with
Microsoft Word and Word Perfect are beneficial.
Spanish Fluency would also be beneficial and desired.
Email resume (no phone calls please) and we will follow up with interviews if interested
Duties:
* Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries.
* Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text; coordinating case preparation.
* Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings;
* Maintains attorney calendar by planning and scheduling conferences, teleconferences, depositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements;
* Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney.
* Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.
* Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs.
Job Type: Full-time
Benefits:
Schedule:
Travel requirement:
People with a criminal record are encouraged to apply
Ability to Relocate:
Work Location: In person
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