Office Services Assistant jobs in Hawaii

ATA Services, Inc., is looking for an Office Assistant for our client the Department of Transportation.  The Maui District Branch for the Department of Transportation performs for the islands of Maui, Molokai, and Lanai 1) engineering services and field inspections of transportation construction projects in conformance with approved plans and specifications and 2) maintenance, alteration and repair roads, highways, and related structures. The function of the Office Services Section is to provide the Maui District Branch with fiscal, human resources, and clerical support services. This primary purpose of this position is to provide a variety of clerical duties to support the Maui District Branch.

Non-exempt Hour Rate: $17.34

Desired start date: ASAP

Schedule: Monday - Friday, 7:45 am - 4:30 pm

Location: 650 Palapala Drive, Kahului HI 96732

MAJOR DUTIES AND RESPONSIBILITIES 

Administrative Support Duties 90% 

1. Receive visitors and telephone calls to the Maui District Branch (District Office), relay messages, and give out routine information. 

2. Log incoming and outgoing mail for the District Office. 

3. Draft letters or memoranda for the Maintenance, Construction, Design, and Environmental Management Sections of the District Office. 

4. Compile a variety of periodic and special reports, forms, documents, and correspondence, e.g., construction, inspection, field testing, accident, etc. 

5. Provide clerical support in purchasing materials, supplies, tools, and equipment from various vendors by obtaining bid quotations, typing and issuing requisitions according to established policies and procedures; and submitting the approved requisitions to the Purchasing Technician to proceed with the purchase. 

6.Check for accuracy and process time and payroll documents, and forms such as D-55 for overtime, meal allowance claims and mileage claims. 

7. Review employees’ Request for Leaves of Absence forms for accuracy. Remind employees of any outstanding leave application forms. 

8. Prepare the monthly production data report by utilizing information from the Daily Maintenance Reports and other sources; researches any discrepancies. 

9. Maintains District Office records and filing system, both paper and electronic.

ATA Services, Inc., provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.