Office Services Assistant jobs in Huntington, NY

Office Services Assistant supports office administrative functions and processes with assistance, backup, and coordination duties. Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Being an Office Services Assistant monitors inventory and places orders for office equipment, supplies, or provisions. Processes mail, invoices, employee expense reports, reimbursements, and petty cash. Additionally, Office Services Assistant tracks time reports, attendance or time cards. May act as backup for receptionist, phone coverage, or assist HR activities such as employee onboarding, interview coordination, training initiatives, and other special projects. May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Office Services Assistant works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)

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Office Assistant 1 EOA#24-114
  • People With Developmental Disabilities, Office for
  • Commack, NY FULL_TIME
    • NON-COMPETITIVE MINIMUM QUALIFICATIONS: There are no minimum qualifications for this title.
    • COMPETITIVE MINIMUM QUALIFICATIONS: You must be reachable for appointment the current Civil Service eligible list used for filling this title.
    • REASSIGNMENT QUALIFICATIONS: Current Office for People with Developmental Disabilities employees with one year of permanent, contingent permanent, or 55 B/C service as an Office Assistant 1. If you have less than one year, you must be currently reachable on the Beginning Office Assistant eligible list. 70.1 TRANSFER QUALIFICATIONS: One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 6 or higher deemed comparable to an Office Assistant 1 by the Department of Civil Service.
    • To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.
    • 55 B/C QUALIFICATIONS: • Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement. • Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary) • Have a current Eligibility Letter from the NYS Department of Civil Service, www.cs.ny.gov/rp55/, and be able to provide it to the Human Resources Office upon request
    Duties Description
    PRIMARY DUTIES AND RESPONSIBILITIES: The Office Assistant 1 will provide general office support to the Human Resource Management Office.

    Duties include but are not limited to:

    • Provide reception desk coverage as needed. Greet employees and visitors. Respond to general inquiries via telephone, email, or in-person
    • Filing
    • Assist HR Specialist’s by typing correspondence, job postings, maintaining and updating required reports.
    • Schedule fingerprinting appointments and EHS appointments for new employees
    • Assist with processing and on-boarding of new employees.
    • Track and ensure employees’ professional credentials are current.
    • Maintain, update and track probationary and annual evaluations for all employees.
    • Assist HR Specialist’s with scheduling interviews, maintaining recruitment file.
    • Other related duties as assigned by supervisor.

    https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all

    #LI-VC1

    Additional Comments
    NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title.

    If you are hired under the HELPS Program, you will first be appointed as a temporary employee. In May 2024, if you are performing successfully in the position, your appointment will be changed from temporary to permanent non-competitive. Once you are in permanent status, your official probationary period will begin and you may take any promotion exam for which you are qualified. At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.

    • If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 of the Civil Service Law, you may be appointed to this title as a permanent competitive employee.

    • Local Bidding Agreements will be honored. • Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume. • All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility. • If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice • Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office at (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

    NYS Offers Incredible Benefits!

    • Savings programs such as the U.S. Savings Bond and the College Savings Plan.

    • Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.

    • Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.

    • Life insurance and Disability insurance.

    • The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.

    NYS offers Incredible Benefits!

    Paid Holidays and Leave • Thirteen (13) paid holidays each year. • Thirteen (13) days of paid vacation leave initially. • Five (5) days paid personal leave each year. • Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year. • Up to three (3) days professional leave each year to participate in professional development events. Health Care Coverage Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.

    Retirement Program Participate in The NYS Employees’ Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation.

    Professional Development and Education and Training NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit https://goer.ny.gov/training-and-professional-development. Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit https://oer.ny.gov/public-service-workshops-program-pswp.

    • OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

  • 27 Days Ago

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Office Assistant 1 - Keyboarding - EOA#2023-440
  • People With Developmental Disabilities, Office for
  • Commack, NY FULL_TIME
  • Candidates must be reachable on the current Civil Service List for OA 1 Keyboarding; OR Currently serving as an Office Assistant 1 Keyboarding and eligible for transfer; OROne year of permanent compet...
  • 10 Days Ago

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Office Assistant 1 - Keyboarding - EOA#2024-152
  • People With Developmental Disabilities, Office for
  • Commack, NY FULL_TIME
  • Candidates must be reachable on the current Civil Service List for OA 1 Keyboarding; OR Currently serving as an Office Assistant 1 Keyboarding and eligible for transfer; OROne year of permanent compet...
  • 13 Days Ago

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Youth Counselor 1
  • Children & Family Services, Office of
  • Hills, NY FULL_TIME
  • Open to the Public: A bachelor's degree and two years of direct counseling, educational, clinical, or supervisory experience in prevention, protection, or rehabilitative programs for individuals betwe...
  • 19 Days Ago

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Teacher 2,3,4 (NY HELPS)
  • Children & Family Services, Office of
  • Hills, NY FULL_TIME
  • One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 transfer. Open to the Public: Requirements for Appointment at Each Level: For Teacher 2: Current New Yo...
  • 20 Days Ago

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Teacher 2, 3, 4 Substitute
  • Children & Family Services, Office of
  • Hills, NY FULL_TIME
  • Requirements for Appointment at Each Level: For Teacher 1: Bachelor’s Degree in any field. For Teacher 2: New York State provisional/initial/conditional initial certification in the appropriate specia...
  • 9 Days Ago

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0 Office Services Assistant jobs found in Huntington, NY area

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FT Customer Support Specialist - Work From Home>
  • Quartzy
  • Huntington Station, NY
  • [Customer Service / Remote] - Anywhere in U.S. / Up to $50K per year / Medical, Dental and Vision / PTO / Internet Stipe...
  • 3/28/2024 12:00:00 AM

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Client Svc II Rep: Shipping/Mailroom
  • Canon USA & Affiliates
  • Melville, NY
  • **About the Role** Advanced proficiency in site operations and procedures with ability to assign tasks to colleagues and...
  • 3/28/2024 12:00:00 AM

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FT Customer Support Specialist - Work From Home>
  • Quartzy
  • Syosset, NY
  • [Customer Service / Remote] - Anywhere in U.S. / Up to $50K per year / Medical, Dental and Vision / PTO / Internet Stipe...
  • 3/28/2024 12:00:00 AM

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Director of Community Outreaach and Membership
  • JCCs of North America
  • Commack, NY
  • To apply, please send cover letter and resume to Caitlin Rodney at CRodney@syjcc.org The Suffolk Y JCC Your Communitys C...
  • 3/28/2024 12:00:00 AM

Q
FT Customer Support Specialist - Work From Home>
  • Quartzy
  • Commack, NY
  • [Customer Service / Remote] - Anywhere in U.S. / Up to $50K per year / Medical, Dental and Vision / PTO / Internet Stipe...
  • 3/28/2024 12:00:00 AM

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Bilingual customer service representative
  • Randstad
  • Woodbury, NY
  • A Pharmaceutical Company in Woodbury, NY (Long Island) is hiring a Customer Service Representative to join their team! W...
  • 3/26/2024 12:00:00 AM

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Patient Access Lead Financial Clearance Representative
  • Stony Brook Medicine
  • Commack, NY
  • Position Summary At Stony Brook Medicine, our Patient Access Representatives are responsible for completing varied, dive...
  • 3/26/2024 12:00:00 AM

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Associate Patient Care Coordinator - Syosset, NY
  • Optum
  • Syosset, NY
  • Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. ...
  • 3/25/2024 12:00:00 AM

The Town of Huntington is one of ten towns in Suffolk County, New York, United States. Founded in 1653, it is located on the north shore of Long Island in northwestern Suffolk County, with Long Island Sound to its north and Nassau County adjacent to the west. Huntington is part of the New York metropolitan area. As of the United States 2010 Census, the town population was 203,264....
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Office Services Assistant jobs
$42,871 to $55,330
Huntington, New York area prices
were up 1.5% from a year ago

Office Services Assistant in Buffalo, NY
Rather than performing a single specialized task, general office clerks have responsibilities that often change daily with the current needs of the employer.
February 14, 2020
Office Services Assistant in Port Arthur, TX
A "Customer" is defined as an employer or agent of an employer that pays for access to our Services for the purpose of posting job solicitations, recruitment, hiring, onboarding personnel, performance monitoring, training, or other applicable HR services provided by us.
January 16, 2020
Office Services Assistant in Rochester, MN
This is administrative work performing a variety of non-routine tasks for the Residential Life department in Residential Programs and Services.
January 09, 2020