Office Services Assistant supports office administrative functions and processes with assistance, backup, and coordination duties. Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Being an Office Services Assistant monitors inventory and places orders for office equipment, supplies, or provisions. Processes mail, invoices, employee expense reports, reimbursements, and petty cash. Additionally, Office Services Assistant tracks time reports, attendance or time cards. May act as backup for receptionist, phone coverage, or assist HR activities such as employee onboarding, interview coordination, training initiatives, and other special projects. May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Office Services Assistant works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
Description
Seeking an Office Assistant responsible for administrative tasks. The ideal candidate should have good oral and written communication skills and be able to prioritize and organize tasks using Word and Excel. Primary responsibilities are to provide clerical assistance for aggregate materials by helping customers and providing minimal support for basic payroll processing, accounts receivable duties, and daily reporting (will train). The hours are from 6:00 am – 3:00 pm with overtime.
Duties & Responsibilities:
· Administrative tasks process forms correspondence and answer phone calls.
· Accurate data entry.
· Help with payroll times, schedule/coordinate meetings, etc.
· Maintain filing systems electronically and in paper
· Communicate with customers and operation groups regarding any shipment report discrepancies.
· Verify customer logs
· Create invoices and bills.
· Work on other office administrative related assignments
Requirements
· 1-2 years clerical or customer service experience
· High school diploma
· Proficient in MS Office
· Excellent oral and written communication skills
· Working knowledge of QuickBooks is a plus
· Able to work in a dynamic working environment independently and as a team member
· Must be organized and pay attention to detail
· Must possess good mathematical skills including
· Be able to multi-task and prioritize projects to meet the due dates
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