Office Services Assistant jobs in Washington

Description

WASHINGTON MANAGEMENT SERVICE

JOB ANNOUNCEMENT

Assistant Director, Agency Financial Services
Annually $93,600-$107,380
Recruitment closes April 16, 2024

• We support a healthy work/life balance by offering flexible/alternative work schedules and mobile and telework options. (Depending on job duties and work location.)
• We have an Infant at Work Program that is based on long-term values of newborns and infant-parent bonding. Eligible employees who are new parents or legal guardians can bring their infant (six weeks to six months) when returning to work. (Depending on job duties and work location.)
• We value and are actively involved in promoting diversity, equity and inclusion within OSPI by way of cross-divisional, collaborative committee. The focus of the committee includes employee engagement and education; reinforcing OSPI values; and maximizing the value of diversity and identifying strategies for inclusion.

• Goes beyond equality; it requires education leaders to examine the ways current policies and practices result in disparate outcomes for our students of color, students living in poverty, students receiving special education and English Learner services, students who identify as LGBTQ , and highly mobile student populations.
• Requires education leaders to develop an understanding of historical contexts; engage students, families, and community representatives as partners in decision-making; and actively dismantle systemic barriers, replacing them with policies and practices that ensure all students have access to the instruction and support they need to succeed in our schools.

• Assigns and organizes the work of the Budget team;
• Training/Onboarding of new budget staff;
• Develops annual employee Professional Development Plans (PDPs); and
• Conducts annual employee evaluations.

• Prepares budget recommendations (decision packages) for submittal to the Governor and the legislature;
• Reviews proposed legislation for fiscal impact and prepares fiscal notes;
• Develops external allotments for submittal to the Office of Financial Management (OFM);
• Prepares detailed internal allotments for program staff and agency managers;
• Monitors expenditures vs. allotments for variances and in consultation with program managers develops and monitors corrective action;
• Maintains and updates information in the Salary Projection System;
• Reviews Personnel Action Requests (PARs) to assure program budgets have sufficient resources to support the requested action;
• Reviews proposed contracts and purchase requests to assure budgets are sufficient to support the obligations;
• Responsible for managing, maintaining, and organizing the preparation and processing of all documents related to the position’s work according to state archive and records retention schedules; and
• Other budget development and monitoring activities as assigned.

• Oversees the preparation of information for submittal to OFM such as required reports, the Activity Inventory, Budget Drivers, the Compensation Impact Model, and others as required;
• Collaborate with Financial Resources staff to review and monitor apportionment balances;
• Review Federal Financial Reports (FFR’s);
• Reviews and analyzes the Governor’s and legislative budget proposals for impact on the agency’s mission, summarizes the impact and recommends action when appropriate;
• Acts on behalf of the Director in their absence by making day-to-day tactical decisions as they arise;
• Electronically signs various forms and documents when the Director is absent, including but not limited to Substitute Reimbursement Requests, Personnel Action Requests (PARs), and Facility Use Agreements; and
• Makes recommendations to the Director concerning the organization of Agency Financial Services.

• Bachelor’s degree in public policy, management, accounting, or related field; year for year related experience may substitute for a degree; and
• Four years of experience working in a public or private sector financial environment.
• Minimum of one year of supervision experience or leadership role in a medium to large organization;
• Ability to work cooperatively and effectively with staff;
• Effective verbal, written, and presentation communication skills.

• Advanced education in public policy, management, accounting, or related field.
• Experience with state and federal budget and finance rules and procedures.
• Familiarity with OFM budget and accounting systems.
• Understanding of the Washington state legislative process.
• Experience with Workday software.

• A letter of interest specifically addressing the qualifications listed in this announcement;
• A current résumé, and;
• A list of three or more professional references.