OFFICE SERVICES MANAGER oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control. Develops and implements procedures and policies for all administrative activities. Being an OFFICE SERVICES MANAGER typically manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations. Oversees the selection of vendors and the purchase of office equipment and supplies. Additionally, OFFICE SERVICES MANAGER coordinates resources to troubleshoot, determine the best solutions, and solve problems. Tracks and analyzes operational costs and monitors budget. Recruits, trains, and coaches office staff to achieve optimal performance. May require a bachelor's degree. Typically reports to a head of a unit/department. The OFFICE SERVICES MANAGER manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be an OFFICE SERVICES MANAGER typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)
Applications are available online beginning Friday, April 12, 2024, through 4:30 pm, Friday, April 26, 2024.
Under direction, supervises and coordinates mail room and reprographics functions; consults with and advises departments on layout, size, color, paper stock, type, and method of reproduction from material to be published; estimates cost and completion time for requested work; orders and maintains an adequate supply of stock, other supplies, and equipment; schedules jobs and establishes priorities and deadlines; supervises, trains, assigns, evaluates, and assists in the selection of mail room and reprographic staff; analyzes and resolves or assists in solving work problems; supervises the preparation and maintenance of cost records and billing charges for all sections; Prepares budgetary, statistical and equipment analysis reports; arranges for contract services; observes and enforces safety regulations; recommends selection of equipment; operates mail room and reprographics equipment as necessary; performs other related duties as required.
Three or more years of full-time equivalent paid experience in mailroom or reprographics operations including specific knowledge of offset printing press and high-speed digital operations, and forms/document design.
AND
One year of lead or supervisor experience.
Knowledge, Skills, and Abilities:
A valid driver’s license or the ability to arrange necessary and timely transportation for field travel may be required for some assignments.
DESIRABLE QUALIFICATIONS:
Experience using Microsoft Office Word, Excel, and PowerPoint.EXAMINATION WEIGHTS:In accordance with Civil Service Procedure 3.38, all eligible veterans that successfully qualify on any or all open-competitive examinations shall receive an additional credit of ten (10) points that will be added to their original passing score. Disabled veterans passing the examination shall receive a credit of fifteen (15) points that will be added to their original passing score. (A copy of the veterans DD-214, Member 4 form indicating honorable discharge must be attached to the application at the time of filing.)
If you have not received notification of the status of your application within two weeks of filing your application, please contact the Civil Service Department at (562) 570-6202.
EQUITY AND INCLUSION
The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act
In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer, and/or Tagalog) are desirable for some positions interacting with the public.
This information is available in an alternative format by request at (562) 570-6202. If special accommodation is desired, please contact the Civil Service Department two (2) business days prior to the test at (562) 570-6202. For the hearing impaired, call (562) 570-6638. An Equal Opportunity Employer.
J.O.B. D29NN-24 OSS:SB CSC 04/10/2024
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