OFFICE SERVICES MANAGER oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control. Develops and implements procedures and policies for all administrative activities. Being an OFFICE SERVICES MANAGER typically manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations. Oversees the selection of vendors and the purchase of office equipment and supplies. Additionally, OFFICE SERVICES MANAGER coordinates resources to troubleshoot, determine the best solutions, and solve problems. Tracks and analyzes operational costs and monitors budget. Recruits, trains, and coaches office staff to achieve optimal performance. May require a bachelor's degree. Typically reports to a head of a unit/department. The OFFICE SERVICES MANAGER manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be an OFFICE SERVICES MANAGER typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)
Position: Office Manager Assistant
Job Type: Part Time
Job Summary: The Office Manager Assistant will oversee the day-to-day administrative operations of our office. The ideal Office Manager Assistant will be a detail-oriented professional with excellent communication and organizational skills. The Office Manager will play a crucial role in ensuring smooth business operations, fostering a positive work environment, and supporting the needs of our team.
Duties/Responsibilities:
· Oversee daily office operations, including managing schedules, appointments, and resources.
· Implement and maintain efficient filing systems, both electronic and physical.
· Act as a liaison between employees and management, facilitating clear communication channels.
· Respond promptly to inquiries and coordinate communication flow within the office.
· Provide administrative support to various teams, including scheduling meetings, preparing documents, and handling logistics.
· Assist in onboarding new employees and facilitating training programs.
· Coordinate office maintenance and repairs, ensuring a clean and comfortable working environment.
· Manage relationships with vendors and service providers.
· Oversee administrative staff and assign tasks based on workload and priorities.
· Conduct performance reviews and provide feedback to support professional development.
· Assist in budget preparation and monitor office expenses.
· Process invoices, track expenditures, and reconcile financial records.
· Plan and coordinate office events, meetings, and conferences.
· Arrange travel, accommodations, and logistics for staff when necessary.
· Oversee office technology infrastructure, including computers, phones, and software tools.
· Troubleshoot basic IT issues or coordinate with IT support.
· Collaborate with HR on personnel matters, including timekeeping, leave requests, and benefits administration.
Required Skills/Abilities:
· Strong organizational and multitasking abilities.
· Excellent written and verbal communication skills.
· Proficiency in MS Office, Quickbooks and office management software.
· Ability to identify challenges and proactively implement effective solutions.
· Flexibility to handle diverse tasks and adapt to changing priorities.
· Maintain confidentiality and uphold a high level of professionalism.
· Ability to work collaboratively with various departments and levels of the organization.
Education & Experience:
· Bachelor’s degree or pursuing bachelor’s degree in business administration, Management, or relative experience to field (preferred).
· Proven experience as an Office Manager assistant or in a similar administrative role.
· Familiarity with office management procedures and basic accounting principles.
· Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
· Please submit your resume along with a cover letter detailing your relevant experience. Only qualified candidates will be contacted for an interview.
Benefits:
· 401(k)
· 401(k) matching
· Dental insurance
· Health insurance
· Paid time off
· Vision insurance
Job Types: Part-time, Internship
Pay: From $24.00 per hour
Expected hours: 16 – 24 per week
Benefits:
Schedule:
Ability to Relocate:
Work Location: In person
Clear All
0 OFFICE SERVICES MANAGER jobs found in Worcester, MA area