Job Title

Job Description Summary

Job Description

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

• Delivery and pick up USPS and accountable mail (Fed Ex, UPS, DHL, messenger and other incoming packages throughout floors to and from mailroom-Deliver print work as needed
• Process all outgoing USPS and accountable mail
• Keep inventory of all supplies in mail areas-includes USPS and accountable mail
• Assist and notify end users of mail and shipping protocols
• Audit and update mail lists as needed
• Support confidential document shredding in accordance with stated policy
• Arrange and maintain conference rooms for meetings, lunches, and various events
• Maintain inventory of all office supplies (general supplies, paper, toner, etc.)
• Prepare large volume print requests and finishing to colleague specifications
• Quality check all print work to ensure accuracy
• Use of high speed MFD’s (multi-function devices)
• Provide service, colleague support and 1st level maintenance for MFD’s
• Monitor office for facilities related issues such as lights outages, carpet stains, wall damage, etc. and report accordingly
• Ensure pantries have adequate supplies and replenish as needed
• Maintain coffee and ice machines
• Distribute firm wide distributions as needed; desk drops
• Post client signage as requested in designated areas
• Clean and make ready workstations/offices for new hires
• Arrange conference rooms as needed for meetings to include beverage and food set-ups
• Cover reception desk as needed for both breaks and PTO coverage
• Order food for meetings as requested
• Clean conference rooms following meetings
• Collect glass and dishware, load, wash and return items to designated floor locations
• Order vending machine supplies as needed
• Stock vending machines with products as needed
• Clean out refrigerators and microwaves weekly or as needed
• Monitor clean desk policy for compliance
• First level audio/visual equipment check prior to scheduled meeting time, utilize established checklist
• Report issues with audio/visual equipment to ensure quick resolution
• Assist other OSA’s as needed to meet demand
• Work overtime as needed to assist with special projects
• All duties as assigned
• Must assist in supporting all service lines in addition to primary role

JOB REQUIREMENTS & QUALIFICATIONS:

• Able to lift 50-75 lbs.   
• General knowledge of audio/visual equipment     
• High school diploma or equivalent (GED)
• Copier/fax/FedEx/postage machine knowledge
• Basic computer skills

SPECIAL SKILLS:

• Ability to multi-task and prioritize             
• Good interpersonal skills
• Exceptional customer service skills
• Exceptional verbal and written communication skills           
• Exceptional organizational skills              
• Ability to work independently with minimal supervision                       
• Admirable punctuality/attendance record

#INDCWS

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.