Office Services Supervisor jobs in Somerset, NJ

Office Services Supervisor oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control. Implements procedures and policies for all administrative activities. Being an Office Services Supervisor typically manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations. Oversees the selection of vendors and the purchase of office equipment and supplies. Additionally, Office Services Supervisor coordinates resources to troubleshoot, determine the best solutions, and solve problems. Tracks and analyzes operational costs and monitors budget. Recruits, trains, and coaches office staff to achieve optimal performance. May require a bachelor's degree. Typically reports to a manager. The Office Services Supervisor supervises a small group of para-professional staff in an organization characterized by highly transactional or repetitive processes. Contributes to the development of processes and procedures. To be an Office Services Supervisor typically requires 3 years experience in the related area as an individual contributor. Thorough knowledge of functional area under supervision. (Copyright 2024 Salary.com)

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Office Manager of Advancement Services
  • GILL ST. BERNARD'S SCHOOL
  • Gladstone, NJ FULL_TIME
  • Position Summary

    Gill St. Bernard’s School invites applications for an Office Manager of Advancement Services. This position is a full-time, 12-month position reporting to the Director of Advancement. The successful candidate will model GSB’s core values of compassion, excellence, integrity, respect, and courage.

    The Office Manager of Advancement Services is an integral member of the overall fundraising team and program for Gill St. Bernard’s, providing vital support, including operational, capital and endowment for the school. The Office Manager of Advancement Services must be able to work independently and as a team member, prioritizing work and managing multiple tasks while maintaining a positive attitude. As GSB builds momentum towards its 125th anniversary in 2025, the Manager will support the Advancement Office in the following ways:

    ADVANCEMENT SERVICES RESPONSIBILITIES:

    • Enter all gifts into Raiser’s Edge in a timely manner. This includes gifts of cash, checks, stock, online gifts, gifts-in-kind, wire transfers, ACH, and recurring gifts.
    • Prepare all stewardship letters for signature.
    • Process all recurring gifts and prepare reminders to donors.
    • Enter pledges into Raiser’s Edge, prepare pledge forms, track payments, prepare reminder letters for signature.
    • Obtain necessary documentation for all gifts-in-kind. Enter gifts-in-kind in Raiser’s Edge and maintain files.
    • Enter all staff gifts made through payroll deductions. Enter the initial batch from the Business Office in September, then again on December 31 and June 30. Process batch gifts and prepare acknowledgements.
    • Assist staff members with and lists and report generation from Raiser’s Edge, including parents,
    • past parents, Grandparents, alumni, faculty & staff, and friends.
    • Upon receipt of email notification of gifts online, log into Boost My School, and enter and process all gifts.
    • Prepare weekly “Call Sheets” of gifts and distribute to Advancement staff to make thank-you calls.
    • Prepare Dashboards, using Raiser’s Edge and Excell for meetings such as, Board meetings, Advancement Committee meetings, and Finance Committee meetings.
    • Prepare mailing lists for GSB Magazine, Holiday cards, solicitation mailings.
    • Assist in record keeping for the Committee on Trustees, i.e., names to consider and term limits. Ensure documentation is updated as necessary for the Founders’ Society.
    • Assist with the preparation of events and attend events when needed.
    • Execute the conversion of Raiser’s Edge for the new fiscal year, including incoming students and attrition.

    OFFICE MANAGER RESPONSIBILITIES:

    • Maintain calendar for the Advancement Office.
    • Manage school’s supply of departing gifts for trustees, administrators, and staff, as deemed by Head of School.
    • Manage stationery inventory, including envelopes, return envelopes and order through the Business Office.
    • Serve as Office point person for mail distribution, office, and kitchen supplies. Process accounts payable through Paymerang and paid time off through PayCom.

    QUALIFICATIONS:

    • Bachelor’s degree desired.
    • Proficiency with Raiser’s Edge software and reporting.
    • Strong interpersonal and relationship-building skills
    • Excellent writing skills.
    • A collaborative colleague dedicated to working as a member of a five-six-member team.
    • A warm, welcoming, accessible style.
    • A keen attention to detail.
    • Appropriate handling of confidential information and data.

    Interested candidates should send a resume and cover letter to careers@gsbschool.org with the subject line Office Manager of Advancement Services.

  • 1 Month Ago

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Health Office Supervisor
  • Girl Scouts of Northern New Jersey
  • Morristown, NJ FULL_TIME
  • DescriptionGirl Scouts of Northern New Jersey is looking for energetic, fun, organized, and caring staff to provide memorable experiences to girls in a safe and engaging Summer Camp environment! At Jo...
  • 1 Month Ago

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Security Supervisor
  • Motivated Security Services, Inc
  • Somerville, NJ FULL_TIME
  • Location: Trenton Public Schools Pay: $15.00 Hourly Shift: Monday through Friday 7AM-4PM (ALL YEAR WORK) Requirements: Must have Valid Driver License and Own Personal Vehicle; NJ SORA license; Supervi...
  • 23 Days Ago

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Office Service Representative III
  • Canon Business Process Services, Inc.
  • BASKING RIDGE, NJ OTHER
  • Overview Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsibilities may also include co...
  • 1 Month Ago

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Office Service Representative I
  • Canon Business Process Services, Inc.
  • WHITEHOUSE STATION, NJ OTHER
  • Overview Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsibilities may also include co...
  • Just Posted

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Chemistry Lab Supervisor
  • Eutech Scientific Services LLC
  • Budd Lake, NJ FULL_TIME
  • About ARL-EuTech: ARL-EuTech, a contract research corporation, specializes in developing innovative analytical methods with over 25 years of experience in serving the pharmaceutical and medical device...
  • 25 Days Ago

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Office Services Supervisor
  • Brown Rudnick LLP
  • New York, NY
  • Job Title: Office Services Supervisor Department: Administration & Office Services Office: New York Report to: Office Ma...
  • 3/29/2024 12:00:00 AM

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FT Customer Support Specialist - Work From Home>
  • Quartzy
  • North Brunswick, NJ
  • [Customer Service / Remote] - Anywhere in U.S. / Up to $50K per year / Medical, Dental and Vision / PTO / Internet Stipe...
  • 3/28/2024 12:00:00 AM

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FT Customer Support Specialist - Work From Home>
  • Quartzy
  • Edison, NJ
  • [Customer Service / Remote] - Anywhere in U.S. / Up to $50K per year / Medical, Dental and Vision / PTO / Internet Stipe...
  • 3/28/2024 12:00:00 AM

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FT Customer Support Specialist - Work From Home>
  • Quartzy
  • New Brunswick, NJ
  • [Customer Service / Remote] - Anywhere in U.S. / Up to $50K per year / Medical, Dental and Vision / PTO / Internet Stipe...
  • 3/28/2024 12:00:00 AM

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FT Customer Support Specialist - Work From Home>
  • Quartzy
  • Piscataway, NJ
  • [Customer Service / Remote] - Anywhere in U.S. / Up to $50K per year / Medical, Dental and Vision / PTO / Internet Stipe...
  • 3/28/2024 12:00:00 AM

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FT Customer Support Specialist - Work From Home>
  • Quartzy
  • Perth Amboy, NJ
  • [Customer Service / Remote] - Anywhere in U.S. / Up to $50K per year / Medical, Dental and Vision / PTO / Internet Stipe...
  • 3/28/2024 12:00:00 AM

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Patient Flow Coordinator
  • Saint Peter's Healthcare System
  • New Brunswick, NJ
  • Patient Flow Coordinator Clinical Operations The Patient Flow Coordinator will: * Identify and prioritize patient admiss...
  • 3/27/2024 12:00:00 AM

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Service Project Manager
  • Albireo Energy
  • Edison, NJ
  • The Service Project Manager provides management oversight for all phases of BAS / BMS Service projects. Including projec...
  • 3/25/2024 12:00:00 AM

Somerset is an unincorporated community and census-designated place (CDP) located within Franklin Township, in Somerset County, New Jersey, United States. As of the 2010 United States Census, the CDP's population was 22,083. Somerset housed one of the first Marconi Wireless Stations in the United States. According to the United States Census Bureau, the CDP had a total area of 6.444 square miles (16.692 km2), including 6.327 square miles (16.388 km2) of land and 0.117 square miles (0.304 km2) of water (1.82%)....
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Office Services Supervisor jobs
$69,324 to $103,101
Somerset, New Jersey area prices
were up 1.5% from a year ago

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