Operations Clerk jobs in the United States
Operations Clerk provides clerical/administrative support to the operations group. Enters, compiles, and validates data using simple math as needed. Being a Operations Clerk performs clerical production activities such as proof, reconciliation, and posting. Prepares basic correspondence, forms and other documents as needed. Additionally, Operations Clerk may help research and resolve basic operational problems. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Operations Clerk works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
Recently Added Operations Clerk jobs
Manager of Recording Operations
- Cook County Clerk's Office
-
Chicago, IL
FULL_TIME
-
OFFICE OF THE COOK COUNTY CLERK
NOTICE OF JOB OPPORTUNITY
Manager of Recording Operations
Reference ID: COB – 00001
Posting Date: October 15, 2024
Closing Date: October 29, 2024, @ 11:59:00 PM
Status: Full-time
Shift Start Time: 9:00 A.M.
Shift End Time: 5:00 P.M.
Department: Recording Operations
Division: Recording Operations
Location: 118 N. Clark Street
Salary Range: $76,195
Grade: 20-NONE-2
Job Code: 8904
Shakman Status: NON-EXEMPT
FLSA Status: Non-Exempt
Application Process: Internal/External
Job Summary
Reports to and directly support the Recording Administration in the planning, organization and direction of the work of Assistant Managers and other subordinate staff in the Recording Operations Division. Under limited supervision, performs a full range of administrative duties as they relate to Cook County Clerk’s office (“CCCO”) Recording Operation services. Carries out managerial responsibilities in accordance with CCCO’s policies and applicable laws. Additional responsibilities include planning, gathering data, assigning and directing work, maintaining good customer service, and ensuring the professional image of the Cook County Clerk’s Office.
Essential Job Duties
- Acts as leader for the Recording Operations Division, supervises and directs the daily functions of the Recording Operations Division.
- Communicates the instructions of the Deputy Clerk of Recording Operations, Director of Recording Operations and other CCCO executives to various individuals and/or Sections.
- Responsible for enforcing CCCO office policy for the Division including the preparation of incident reports.
- Administers projects involving property research to determine the solutions for complex issues pertaining to the chain of title, ownership, liens and judgments for government agencies, title companies and financial institutions.
- Develops and implements Standard Operating Procedures for related recording operation record management policies for recording operations conference via and in coordination with the Division supervisors and employees.
- Serves as an interviewer on interview panels for various positions in the CCCO office
- Daily monitoring of departmental logs and number of documents for recording in order to determine staffing needs and reduce system backlog.
- Monitors the daily functions of the various sections responsible for reviewing, processing, and recording documents for the entire Recording Operations Division.
- Oversees the recording of documents in accordance with governmental recordkeeping requirements to ensure implementation of CCCO office policies necessary for the recording of documents.
- Supervises the Division and recommends and ensures adequate training in order to provide appropriate level of CCCO services.
- Determines support subordinate staff schedules; approves support subordinate staff time-off requests; reviews and audits daily time; administers performance evaluations for Division supervisors. and disciplinary actions for Division supervisors and subordinates.
- Responsible for overseeing adequate staffing throughout the Division, including oversight of assistant managers scheduling of assigned employees in accordance with CCCO policies and procedures.
- Prepares weekly and bi-monthly production reports and attends administrative meetings.
- Maintains physical and computerized records of production reports and prepares letters, memoranda and reports to communicate information regarding the Division’s operations and/or program activities to supervisors and other executive staff, as needed.
- Works in conjunction with Deputy Clerk of Security or their designee to assess the proper safety and security needs of the Division.
- Acts as liaison for and addresses customer service issues, questions, and complaints.
- Maintains appropriate office supplies and equipment to support daily activities of the Division.
- Conducts duties of any recording operations employee in their absence, based on operation needs.
- Serves as back-up for UCC searches, based on operational needs.
Minimum Qualifications
- Possession of Bachelor’s degree from an accredited college or university, AND Seven (7) years full-time work experience in customer service. OR Possession of High School Diploma or the General Education Development (GED) test certificate, AND ten (10) years full-time paid work experience in customer service, project management
- Five (5) years of full-time supervising experience.
- Five (5) years of full-time work experience working with one or more of the following real estate related documents: mortgages, warranty deeds, liens, judgements, orders, affidavits, and decrees.
Preferred Qualifications
- Master’s degree from accredited college or university.
Resumes and application must clearly indicate duration of and nature of experience, for consideration in accordance with minimum and preferred qualifications.
Knowledge, Skills and Abilities
- Proficiency with Microsoft Word and Excel.
- Knowledge of common real estate and other recording-related documents within the Recording Operations Division.
- Knowledge of ancillary programs and services, such as property fraud alerts and recordation and retrieval of Veteran’s discharge documents.
- Ability to work with computers and Division specific software necessary to conduct the duties of the Position, including the ability to run reports.
- Ability to communicate objectively and to work well with fellow Employees and customers.
- Ability to manage time and meet reporting deadlines.
- Comprehensive knowledge of common recording and real estate documents used within the office.
- Comprehensive knowledge of the CCCO’s department policies and procedures.
- Excellent oral and written communication skills.
- Strong project management skills.
- Excellent analytical skills and leadership abilities.
- Ability to perform conflict resolution, to establish and maintain professional decorum and to make decisions in a fair and objective manner.
- Ability to supervise and evaluate staff, to delegate assignments and monitor progress, and to manage a diverse bargaining unit workforce.
- Ability to effectively communicate with representatives of private industry and with government/elected officials.
- Ability to interpret and explain CCCO policies and procedures to subordinate staff.
- Ability to motivate employees in carrying out their work responsibilities.
- Ability to speak clearly and concisely before large and small groups.
- Ability to maintain confidentiality.
Physical Requirements- Ability to sit frequently and for long periods of time.
- Long periods of time working on computer requiring vision and typing capabilities.
- 2 Months Ago
IT Operations Manager
- Okaloosa County Clerk of Courts
-
Fort Walton Beach, FL
FULL_TIME
- Job Summary: Under general direction of the Information Technology Director, this position requires a well-rounded individual capable of working across multiple IT disciplines, including software deve...
- 2 Months Ago
Mailroom Clerk
- Clerk
-
Prairie, MN
FULL_TIME
- We're looking for a COURIER in MAILROOM SPECIALIST IN EDEN PRAIRIE, MN!Be part of one of the most important Technology Solutions brand in the U.S!$17.5 - $18/hourly8AM - 5 PM M-FResponsibilities:Provi...
- 1 Day Ago
Customer Service Floater
- Clerk
-
Springfield, MA
FULL_TIME
- We're looking for a MULTI SITE CUSTOMER SERVICE COORDINATOR in SPRINGFIELD, MA!Be part of one of the most important Technology Solutions brand in the U.S!$20 - $21 /hourly8AM - 5 PM M-FResponsibilitie...
- 5 Days Ago
Customer Service Floater
- Clerk
-
Cleveland, OH
FULL_TIME
- We're looking for a MULTI SITE CUSTOMER SERVICE COORDINATOR in CLEVELAND, OH! Be part of one of the most important Technology Solutions brand in the U.S! $18 - $19 /hourly 8AM - 5 PM M-F Responsibilit...
- 7 Days Ago
Customer Service Floater
- Clerk
-
Poughkeepsie, NY
FULL_TIME
- We're looking for a MULTI SITE CUSTOMER SERVICE COORDINATOR in POUGHKEEPSIE, NY! Be part of one of the most important Technology Solutions brand in the U.S! $19 - $20 /hourly 8AM - 5 PM M-F Responsibi...
- 2 Months Ago
Operations Clerk jobs at Popular Companies
Warehouse Operations Clerk
- NFI
-
Winchester, VA
- NFI - JobID: 19157 [Material Handler / Freight Handler] As a Warehouse Operations Clerk at NFI, you'll: Ensure that all ...
- 12/2/2024 12:00:00 AM
Healthcare Operations Administrator
- DaVita Inc.
-
Woodbridge, VA
- 2751 Killarmey Dr., Woodbridge, Virginia, 22192, United States of America As a Healthcare Operations Manager (Facility A...
- 12/2/2024 12:00:00 AM
Healthcare Operations Administrator
- DaVita, Inc.
-
Woodbridge, VA
- 2751 Killarmey Dr., Woodbridge, Virginia, 22192, United States of America As a Healthcare Operations Manager (Facility A...
- 12/2/2024 12:00:00 AM
Healthcare Operations Administrator
- DaVita, Inc.
-
Washington, DC
- 5000 Nanie Helen Burroughs Ave NE, Washington, District of Columbia, 20019, United States of America As a Healthcare Ope...
- 12/2/2024 12:00:00 AM
Operations Administrative/Program Analyst
- VTG
-
Washington, DC
- Overview: VTG is seeking an Operations Administrative/Program Analyst (Mid-level) to support the Department of Navy init...
- 12/1/2024 12:00:00 AM
Operations/Administrative Spring 2025 Intern
- The Raben Group
-
Washington, DC
- Job Type Temporary, Internship Description Who We Are: Raben is a public policy, strategic communications and organizati...
- 11/30/2024 12:00:00 AM
Inventory Control Clerk
- DHL International GmbH
-
Inwood, WV
- Responsible for maintaining inventory accuracy by verifying all inbound and outbound orders. Insure that inventory entri...
- 11/30/2024 12:00:00 AM
Lead Network Operations Administrator
- Brivo
-
Bethesda, MD
- About the Role As the Lead Network and Systems Administrator, you will be responsible for overseeing and optimizing Briv...
- 11/28/2024 12:00:00 AM
Income Estimation for Operations Clerk jobs
$34,784 to $42,670