Payroll Specialist
Job Type: Staff
Department: Fiscal Services
Basic Function:
Basic FunctionUnder the direction of the payroll supervisor, perform specialized technical duties in the preparation and processing of payroll; prepare and maintain a variety of financial and statistical records, reports and other documents as required.
Representative Duties:
Essential Functions1. Organize, prepare, monitor and generate payroll for all employees including, but not limited to faculty, classified, temporary and student employees; review payroll employment forms and employment agreements for completeness, accuracy and compliance with Federal regulations.2. Prepare payroll input data for County data processing and receive County print-outs and advise County of amendments, changes or corrections; process forms; audit and balance computer printouts on Federal and State tax reports.3. Review and process time reports submitted for accuracy; verify and enter necessary corrections, adjustments or revisions to payroll as needed; review and audit colleagues work for accuracy; monitor and interpret timesheets to determine eligibility for benefits in accordance with collective bargaining agreements.4. Read, interpret and apply laws, codes, regulations and policies pertaining to payroll aspects of retirement systems (PERS and STRS), tax sheltered annuities (TSA), tax withholding, benefit deductions, wage attachments, overtime and compensatory time, and contract payment computation.5. Update District-wide employee records for taxes, benefits, union dues, TSA, 403(b) plans, and other miscellaneous deductions.6. Monitor, interpret and determine eligibility for retirement systems; assign appropriate retirement codes.7. Prepare payroll simulations as requested by employees.8. Calculate and process levies, advances, Workers Compensation, garnishments and other adjustments as needed; calculate, monitor, maintain and input vacation, sick, differential pay, and personal necessity leave.9. Prepare, balance and maintain various reports and records; prepare the balanced payroll report and submit to appropriate supervisor for review and approval; process W-2, W-4, DE-4 and other forms.10. Coordinate and maintain personnel/payroll system position control with county office.11. Respond to inquiries regarding payroll; interpret and explain laws, ordinances, regulations, policies and procedures; maintain current knowledge of federal and State laws and District policies and procedures related to payroll functions.12. Communicate with District personnel to coordinate activities, resolve issues and conflicts and exchange information; communicate with outside organizations as needed; respond to earning verification requests; assist with audits as needed.13. Process direct deposit requests as assigned; analyze and maintain records and files for direct deposit authorization forms and registers.14. Assist participants with enrollment, monitor and oversee tax-sheltered annuities (TSAs) and District 403(b) agreements for eligibility and compliance with IRS limitations; verify and maintain exclusion allowance forms.15. Operate a computer, calculator and related office equipment.
Other Functions16. Prepare management tools for managers and supervisors relative to sick leave, vacation and other leaves of absence.17. Audit overtime and compensatory time records as requested.18. Analyze, prepare, and present data for reporting and compliance, including but not limited to Federal, State, County reports, and reports as requested by management.19. Attend meetings and trainings workshops as needed; assist in special payroll related projects and inquiries.Perform related duties as assigned.
Minimum Qualifications:
Any combination equivalent toAn Associates degree in accounting, finance or related field and four years of increasingly responsible financial record-keeping experience including at least one year in a payroll function.
Preferred Qualifications:
Knowledge of:
Knowledge ofPreparation, maintenance, verification and processing of payroll records; principles in payroll and records administration; payroll policies and procedures; applicable laws, rules and regulations related to assigned activities; financial record-keeping techniques; automated payroll systems; collective bargaining agreements and processes; operation of a computer and assigned software; modern office practices, procedures and equipment; correct English usage, grammar, spelling, punctuation and vocabulary; technical aspects of field of specialty; interpersonal skills using tact, patience, and courtesy.
Ability to:
Ability toPerform technical duties in the preparation and processing of payroll for various employee groups; maintain records and prepare reports utilizing Microsoft Excel, Word, and District Financial Software; maintain current knowledge of payroll rules, regulations, requirements and restrictions; work confidentially with discretion; understand and work within scope of authority; work independently with little direction; add, subtract, multiply and divide quickly and accurately; operate a computer and related office equipment; communicate effectively both orally and in writing to exchange information; analyze situations accurately and adopt an effective course of action; meet schedules and time lines; plan and organize work; establish and maintain cooperative and effective working relationships with others; sit for extended periods of time.
Physical Demands:
Working Conditions: Working ConditionsEnvironmentOffice environment. Constant interruptions.
Full Time/Part Time: Full Time
Weekly Working Hours: 40
Work Schedule & Hours: Monday, Tuesday, Wednesday, Thursday, Friday - 8 am - 5 pm
Salary Schedule Range: $28.86 - $40.61 per hour - Classified Salary Schedule, Range 13
Specific Departmental Needs:
Posting Number: 23-046
Number of Vacancies:
Desired Start Date:
Interview Date: 07/10/2023
Posting Open Date: 05/19/2023
Posting Close Date: 6/4/2023
Open Until Filled: Yes
Special Instructions to Applicants:
REQUIRED REFERENCES:Professional References must include at least three supervisors and two colleagues. Please include name, title, relationship and current phone numbers. Letters of reference and personal references will not be accepted in lieu of the required professional references.
REQUIRED DOCUMENTS:
- Resume: Must include length of employment (month/year start & end dates) for each employer.
- Cover Letter: Please address how you meet the minimum requirements for this position and any special qualifications you possess.
- College Transcripts: For consideration of college coursework, transcripts must be attached. Diplomas will not be accepted in lieu of transcripts.
TIMELINES:
- Apply by midnight 6/4 for first review consideration
- The posting is currently open until filled but may close without notice after 6/4.
To apply, visit https://cod.peopleadmin.com/postings/6834jeid-205c2627c757304aa48910c546a307c4