Personnel Records Clerk performs clerical and administrative tasks to support HR operations and projects. Completes routine data entry, report generation, and audit activities to ensure the accuracy of employee data in HRIS systems. Being an Personnel Records Clerk assists with delivering core HR processes like onboarding, hiring, terminations, retirements, timekeeping, and program implementations, including benefits, compensation, and performance management. May administer other HR systems used for timekeeping, performance, and training management processes. Additionally, Personnel Records Clerk requires a high school diploma or equivalent. Typically reports to a supervisor. The Personnel Records Clerk works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
Description
Job Summary:
Maintain and organize patient medical records to facilitate the efficient flow of medical record data from storage to patients, medical staff, physicians, and insurance companies for information acquisition and transfer.
Essential Duties and Responsibilities:
Scanning
Patient Privacy
Patient Chart Location
Patient File Existence
Archives
Medical Record Privacy
Filing System & EMR Knowledge
Interpersonal Skills:
Working Relationships
Initiative
Flexibility & Stressful Situations
Data Entry Skill
Other Duties
Adherence to Facility/Departmental Policy:
Confidentiality
Attendance/Punctuality
Overtime
Dress Code/Identification
Staff Meetings/In-Services
Safety & Infection Control Policies
Care of Environment, Equipment, and Supplies:
Clean, Neat, Safe Environment
Equipment Safe Technique
Requirements
Education:
High School Diploma or Equivalent - Required
Experience:
Data Entry and/or Filing Experience - Preferred
Physical Requirements:
Seeing - Must be able to read reports, charts, and patient documents - Constant
Hearing - Must be able to hear well enough to communicate with patients, physicians, medical staff, administrative staff, co-workers, insurance companies, and the public - Constant
Speaking - Must be able to verbally communicate with patients, physicians, medical staff, administrative staff, co-workers, insurance companies, and the public - Constant
Grasping - Must have dexterity enabling retrieval, maintenance, and transport of patient charts - Constant
Standing - Must be able to stand for periods of time and maneuver stairs repeatedly - Frequently
Bending/Crouching - Must be able to lower oneself in order to retrieve patient charts - Frequently
Stooping/Squatting/ Kneeling - Must be able to stoop, squat, and kneel in order to retrieve patient charts - Frequently
Sitting - Constant
Weight Demands:
Lifting - Must be able to lift up to 10 pounds - Frequently
Working Conditions:
Environmental Hazards
Physical Hazards
Unique Work Schedule/Travel
Employee Statement of Understanding:
I have read and understand the job description for my position. I am able to perform all of the essential functions of this position.
I agree to comply with the corporate compliance policy and all laws, rules, regulations and standards of conduct related to my position. As an employee, I understand my duty to report any suspected violations of the law or the standards of conduct to my immediate supervisor.
As an employee, I will strive to uphold the mission and vision of the organization. All employees are required to adhere to the values in all their interactions with patients, customers, and fellow employees.
Note: This description is intended to describe the general job duties and employment requirements for adequate job performance, and should not be interpreted as an exhaustive report. Additional duties and responsibilities may be assigned at the discretion of the employees’ supervisor.
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