Description

POSITION SUMMARY:

The Health Information Data Specialist is responsible for accurately extracting and entering data information from medical records charts, emergency room reports and transfer records. Also, scanning medications information including, but not limited to medication list, injections, immunizations, health information and historical medical documents into patients charts to reflect current chart status. The specialist is responsible for processing electronic faxes (e-fax) forwarding (faxing or mailing) patient information as requested. Conducts periodic checks of patient charts to ensure all forms and overall records format is correct. Retrieve and route all patient records as requested; Assist the medical records manager as requested.

POSITION-SPECIFIC COMPETENCIES/ESSENTIAL FUNCTIONS/DUTIES & RESPONSIBILITIES:

• The health information specialist is responsible for maintaining confidentially of all patient information and medical records.
• Ability to understand clinical process, i.e., referrals, lab results, PAQ( provider action que)
• Monitor the electronic health record system for quality checks verifying demographics information and other specified data i.e. duplicate charts, correct provider and location.
• Provide assistance in assessing, planning, organizing, implementing and evaluating electronic health record systems processes as requested for reporting purposes.
• Possess a working knowledge of facility medical protocols, policies and procedures
• Ability to understand and become knowledgeable of Release of Information standards, policies and procedures and HIPAA regulations and compliance of these and other standards.
• Performs customer service functions by answering external calls and internal employee requests and questions
• Creating and retrieving reports from electronic health records systems.
• Collect data, determining accuracy and appropriateness of data and implementing into system
• Forwards patient information as requested to hospitals, providers, lawyers, subpoena, etc.
• Manage CDHC patient portal
• Process e-faxes throughout the day until end of shift.
• Sorts loose sheets reports and scans them in electronic health record system
• Electronically create new files if requested
• Perform special projects as assigned.
• Perform other duties as assigned.

Qualifications

POSITION REQUIREMENTS:

• Education: Associate’s degree in healthcare related discipline is preferred but not required. Health Information Management, certificate in billing and coding or medical assistant experience is helpful.  Experience may substitute for education. Minimum of three years’ experience working in a healthcare setting with electronic medical record processes and release of information required.  
• Medical Terminology
• Licensure: N/A    
• Certification: N/A
• Experience: Minimum of two years of Health Information or Medical Records work experience required.
• Expertise: Must possess a positive and upbeat personality with a desire to deliver outstanding customer service. Must be motivated and possess the ability to work independently with minimal supervision. Individual should have strong organizational, strong multi- tasking skills, and problem solving skills with attention to detail.  Must have the ability to communicate effectively, follow instructions and function as part of a team. Ability to stay focused when doing repetitive tasks.  Ability to effectively use Microsoft software and familiarity with EHR is required.          
• Language: N/A     
• Hours of Work: 8:00am-5:00pm. Monday - Friday
• Travel: none        
• Exposure: While performing the essential functions of this job, the employee (Rarely) is exposed to fumes or airborne particles and toxic or caustic chemicals.  Additionally, the employee may (Rarely) be exposed to blood borne and other hazardous chemicals.  Finally, the noise level in the work environment can (Rarely) be quite loud.  In all cases personal protective equipment will be provided to the employee in combination with adequate ventilation and other engineering controls to minimize the risk of exposure or other hazardous occurrence.
• Physical: Must be able to read reports and use the computer.  Must be able to hear well enough to communicate with patients, co-workers and public over the phone.  Standing/Walking: for possible long periods of time.  Fingering/Grasping/Feeling: must be able to type, write, and use phone, and use hand to handle and feel.  Talking: speaking clearly to be understood.  Climbing/Stooping/Kneeling and balance required. Lifting/Pulling/Pushing:  minimum weight of 15 pounds.  Reach with hands and arms.