A leading 3rd party property management company seeks a Portfolio Property Manager with experience and a hunger for growth. Under the direction of the Regional Vice President, the Portfolio Manager assists in the development and monitoring of company policies and procedures related to property management; recruits, trains, develops, and supervises community managers; and shares responsibility for maintaining the physical asset and performance of assigned properties.
Knowledge / Skills / Ability
- Must possess proven track record of successful Portfolio Property management experience and knowledge of property maintenance, property marketing, and insurance.
- Must have strong supervisory, personnel management and organizational skills.
- Ability to delegate and communicate property management methods.
- Ability to independently establish priorities, manage time effectively, and fulfill assigned objectives and projects.
- Ability to respond to and resolve unexpected problems and handle priority changes in a fast-moving, fluid environment.
- Demonstrated proficiency in Outlook, Excel, and Word.
- Good verbal and written communication skills.
- Ability to coach and lead onsite staff.
- Ability to develop strong professional relationships with customers and vendors.
- Ability to comprehend legal documents and carry out related rent collections and lease management.
- Demonstrated understanding of property operations with emphasis on lease terms and contract enforcement, including collections.
Required Knowledge and Experience
- Working Knowledge of HUD Section 8.
- Working Knowledge of LIHTC programs.
- A minimum of five (3) years Regional Management.
- College degree preferred. Professional designation (ARM, CAPS, CPM, etc.) is helpful but not required.
- Strong financial skills to include budgeting, reclassing of expenditures, creating and explaining budget variance reports.
Supervisory Responsibilities
- The Portfolio Property Manager supports the Regional Vice President and supervises all assigned properties.
- Establishes and coordinates a communication system involving transaction and activities among Property Managers and the corporate office.
- Hires, trains, supervises, develops, and terminates the employment of those supervised in accordance with company policies and directives.
- Monitors, assists, and makes recommendations to improve marketing activities; reviews occupancy status; recommends rent schedules.
- Reviews/audits property administrative, accounting, and maintenance areas to ensure compliance with established policies and procedures; approves all exceptions of same.
- Resolves resident relation issues.
- Inspects properties to ensure the highest standards are maintained; evaluates maintenance, grounds, and housekeeping operations in areas of efficiency. Conducts periodic inspection of vacant apartments for market-ready condition.
- Supervises and coordinates preparation of annual operating and capital budgets.
Monitors and makes recommendations on budget performance and prepares monthly or quarterly summary report of same.
- Reviews and approves expenditures within specified budgetary guidelines. Negotiates and/or evaluates contracts and makes recommendations.
- Established/revises property management forms, reports, and manuals including updates, changes, and additions.
- Acts as primary liaison between Owner or Owner's Representative.
- Travel is required. Must have reliable transportation to conduct site audits.
- Ensure that all tax credit and HUD Section 8 files are in order at all times.
- Is responsible for ensuring file are in 100% compliance and able to pass all required audits.
- Prepares yearly budgets, tracks budget variances and is able to explain variances as needed to ownership groups.
- Creates a Capital Improvement Plan.
- Monitors the curb appeal of all sites on a regular basis and ensures properties are in Nspire readiness when needed.
- Is able to create and execute a Preventative Maintenance Plan.
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Schedule:
Experience:
- Regional Property Management: 4 years (Required)
- HUD and LIHTC: 4 years (Required)
License/Certification:
- Driver's License (Required)
Ability to Relocate:
- Chicago, IL: Relocate before starting work (Required)
Willingness to travel:
Work Location: On the road