Job Title:  Clerk-Special Education                                             Wage/Hour Status: Non-Exempt

Reports to: Executive Director of Special Services                     Pay Grade: Clerical Pay 2

Dept. /School: Sped Dept                                                       Days:  187

Supervises:     Not applicable

Primary Purpose: To provide clerical support to the Transition Learning Center.   

Qualifications:

Education/Certification:

• High School Diploma or GED

            Special Knowledge Skills:

• Ability to undertake general administrative duties;
• Know various software packages, e.g., Microsoft Office, Excel, PowerPoint;
• The ability to develop additional instructional technology competence as required;
• Experience working in an administrative and/or secretarial capacity;
• Bilingual (Preferred, but not required).

Experience:

Major Responsibilities and Duties:

• To provide clerical and administrative support to the Transition Learning Center and provide a consistent point of contact for all stakeholders.
• Provide clerical and administrative support in the areas of word processing documents, reports, letters, tables, and other secretarial duties;
• Undertake other clerical duties such as photocopying, filing, using the fax machine, data analysis sheets.
• Assist in the creation, preparation, duplication, etc. of visual schedules, tasks, and other responsibilities associated with support for students with disabilities;
• Maintain correspondence, communications, and files for the Transition Learning Center.  
• Maintain confidentiality of director’s meetings with staff, other personnel, student files, and other pertinent information;
• Book and schedule meeting places for the director and staff department;
• Input data for database system as required;
• Receive and forward all maintenance requests; prepare, document, and maintain maintenance request logbook;
• Format, type, and prepare memos, letters, and reports for distribution;
• Maintain and make simple maintenance/replacements on computers, printers, and other equipment; troubleshooting;
• Assist with software applications on how to use; maintain computer software/licenses;
• Handle all communication between special education staff, teachers, paraprofessionals, and administrative staff;
• Format, type, and assist in preparing Expenditures of Funds report/supplies, materials of school allocations; File new and revised/updated policies, and maintain Policy Board notebooks;
• Type and assist in preparing state and local budgets; Type and assist in preparing projected enrollment;
• Translate the Spanish language orally (personally or by phone) and written (type letters, memos) to non-English speaking parents;
• Receive and distribute mail appropriately;
• Maintain confidentiality of students’ testing, diagnosis status, ARD paperwork, personal problems, etc.;
• Attend and meet required district hours of staff development;
• Hands-on work with students is required
• Professional dress is required;
• Assume other duties and responsibilities as assigned by the Executive Director of Special Services.

Supervisory Responsibilities: Not Applicable

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress. Some districtwide travel; occasional prolonged or irregular hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand and attest to the above description and funding relating to my daily activities.

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