Program Assistant jobs in Phoenix, AZ

Description

The Lead Assistant of Human Resources at Saguaro Foundation plays a critical role in supporting our mission by overseeing all aspects of human resource management. Reporting directly to the Chief Financial Officer, the Lead Human Resources Assistant will be responsible for developing and implementing HR strategies and initiatives that align with the organization's goals and values. This position involves supervising a team of HR assistants and collaborating closely with department heads to ensure a positive work environment and effective HR practices across the organization. 

Key Responsibilities:

Strategic HR Leadership:

Develop and implement HR strategies and initiatives aligned with the overall mission and objectives of the Saguaro Foundation. 

Provide strategic guidance and counsel to senior leadership on HR-related matters. 

Employee Relations:

Oversee employee relations activities, including conflict resolution, disciplinary actions, and grievance procedures. 

Ensure compliance with all applicable employment laws and regulations. 

Talent Acquisition and Retention: 

Lead recruitment efforts to attract and retain top talent for various positions within the organization. 

Develop and implement strategies for employee retention and career development. 

Training and Development:

Design and implement training programs to enhance the skills and knowledge of employees. 

Facilitate professional development opportunities to support career growth and succession planning. 

Performance Management:

Establish performance management processes to ensure fair and consistent evaluation of employee performance. 

Provide guidance and support to managers in setting performance goals and conducting performance reviews. 

Benefits Administration:

Manage employee benefits programs, including health insurance, retirement plans, and other fringe benefits. 

Stay informed about industry trends and best practices in benefits administration. 

Community Outreach:

Represent the organization in community outreach activities, including job fairs, networking events, and partnerships with educational institutions. 

Promote the Saguaro Foundation as an employer of choice within the community. 

Requirements

Bachelor's degree 

Level 1 fingerprint clearance card 

4 years of supervisory experience (essential). 

Exposure to labor law and employment equity regulations. 

Above average oral and written communication skills. 

Excellent interpersonal and?coaching skills. 

Demonstrated?ability to?lead and develop?Human Resources staff members. 

Excellent computer skills in a Microsoft Windows environment. Must include Excel and skills in database management and record keeping. 

General knowledge of various employment laws and practices. 

Experience in the administration of benefits and compensation programs and other Human Resources programs. 

Evidence of the practice of a high level of confidentiality. 

Excellent organizational skills. 

The perfect candidate will have the following qualities:

Attention to Detail:

Ability to meticulously review documents, contracts, and reports to ensure accuracy and compliance with organizational policies and legal requirements. 

Strong organizational skills to manage and prioritize tasks simultaneously while maintaining a high level of precision and thoroughness. 

Demonstrated ability to spot inconsistencies, errors, or discrepancies in data and take proactive measures to address them promptly. 

Efficiency and Productivity:

Proven track record of meeting deadlines and delivering results in a fast-paced environment. 

Ability to prioritize tasks effectively, identify key objectives, and allocating resources efficiently to achieve organizational goals. 

Utilization of time management techniques and tools to optimize workflow and minimize inefficiencies. 

Experience implementing process improvements and streamlining procedures to enhance productivity and operational effectiveness within the HR department. 

Problem-Solving Skills:

Capacity to identify root causes of issues or challenges within the HR function and develop innovative solutions to address them. 

Strong analytical skills to assess complex situations, gather relevant information, and formulate strategic decisions. 

Aptitude for thinking critically and creatively to overcome obstacles and navigate through ambiguity. 

Communication and Collaboration:

Clear and concise communication skills, both verbal and written, to convey information accurately and effectively to internal stakeholders, team members, and external partners. 

Collaborative approach to working with cross-functional teams, fostering open dialogue, and building consensus to drive initiatives forward. 

Ability to provide constructive feedback and guidance to team members to enhance their performance and contribute to a positive work environment. 

Accountability and Integrity:

Commitment to upholding ethical standards and maintaining confidentiality in handling sensitive employee information and organizational matters. 

Sense of responsibility for own actions and decisions, taking ownership of tasks from start to finish and holding oneself accountable for outcomes. 

Consistent adherance to professional standards and best practices in HR management, demonstrating trustworthiness in all interactions. 

Bilingual

COMPENSATION & BENEFITS

Medical Insurance  

Life Insurance  

Dental Insurance  

403(B) Retirement  

Supplemental  

Exempt Salary Position: $41,600 

Weekends as needed  

On-Call 

Must be able to stay past 5pm when needed 

Application Process: 

To apply, please submit a resume and cover letter outlining your qualifications and interest in the Lead Human Resources Assistant position at Saguaro Foundation. Applications can be sent to Jessica Castro at jcastro@saguarofoundation.org. Saguaro Foundation is an equal opportunity employer and welcomes applicants from diverse backgrounds.