Property Assistant jobs in Albuquerque, NM

Description

Supervisory Responsibilities: None

Essential Duties and Functions/Responsibilities/Tasks:

• Tenant relations:  Cultivate positive relations with every tenant, maintain frequent and proactive verbal and electronic communications, ensure timely response to tenant inquiries, and resolve any tenant issues quickly and effectively.  Plan and conduct Tenant appreciation events. Prepare tenant lease summaries.
• Tenant access & Parking: Manage tenant parking spreadsheets, parking invoices, and activate parking and elevator access cards. 
• Vendor relations:  Establish positive vendor relations while maintaining tight control of vendor contracts.  Assist with administering vendor service agreements, and bidding vendor work, as needed.
• Safety, security, and maintenance:  Ensure ongoing security measures are in place to safeguard the property, tenants, and visitors.  Assist with establishment of emergency evacuation procedures and prepare annual floor warden training.  Report any safety, security, or maintenance issues through the work order system, which are to be addressed by the appropriate team member.
• Financial and accounting:  Assist with monthly tenant rent statements. Enter and track invoices for timely payment. Track tenant bill back expenses and understand the Operating Expense Pass Throughs for each. Track and report utility meter usage. Seek out innovative ways to maximize income and control costs.

Requirements

• High school diploma required. Four-year college degree preferred.
• Excellent oral and written communication skills.
• One or more years in commercial real estate property management desirable, but not required.  
• Excellent computer skills in Microsoft Office Suite required
• Proficiency in Yardi Property Management, or similar property management software desired, but not required. 
• Flexibility to occasionally work evenings, weekends, and holidays, depending on business need.
• Event planning experience is a plus.  
• Ability to work autonomously and make sound decisions without excessive guidance.
• Ability to work effectively under pressure while maintaining an elevated level of professionalism and productivity.
• Ability to bring positive, creative energy to the job, while being a self-starter, detail-oriented, and highly organized.