Purchasing Clerk, Sr jobs in Cedar Rapids, IA

Accounting Clerk II

SECRETARY – PURCHASING DEPARTMENT 

Posting Start Date: 10/24/2023

Location: Educational Leadership & Support Center 

Overview:

PRINCIPAL DUTIES 

• Provide clerical support for Purchasing & Warehouse Departments.

• Support the District’s mailroom operations.

• Order and maintain office supplies for the District.

• Enter purchase requisitions in accounting software and process invoices.

• Vendor management support

• Assist with tax-exempt requests

• Assemble and maintain the District’s safety data sheet program.

• Data entry, filing, reporting and record keeping.

• Provide phone support as the first point of contact for the Purchasing Department.

• Assemble presentations and specifications for distribution.

• Schedule services for the District as needed.

• Order supplies online.

• Other duties as assigned
   

CLASSIFICATION 

Secretarial/Clerical Group D 

Eight (8) hours per day. Twelve (12) months. 

EMPLOYMENT DATE 

ASAP

ESSENTIAL FUNCTIONS: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions. 

Experience with computerized purchasing and payables processing is desirable. 

Two-year degree in related field preferred. 

Knowledge of general office procedures/computers/machines. 

Proficient with Excel and word processing software. 

Ability to work well with others as a member of a team. 

Ability to work under pressure of deadlines with frequent interruptions.

Required Education Level and Required Skill Sets: 

Initiative and ability to perform with minimal supervision. 

Organizational and analytical aptitude. 

Ability to represent the district in a professional manner, which includes but is not limited to confidentiality, communication skills, dress, and additional training. 

LANGUAGE SKILLS:

Ability to read, analyze, interpret, and implement ideas contained in technical documents, reports, regulations, etc.  Ability to effectively write reports and communications to administrators, colleagues, parents, students and staff.   Ability to effectively present information orally and respond to questions from administrators, teachers, staff and students.

MATHEMATICAL SKILLS:

Ability to perform basic mathematical functions. Ability to use spreadsheets and reporting documents that assist with the computation of data.

REASONING ABILITY:

Ability to solve problems effectively.  Ability to interpret and implement a variety of instructions furnished in written, oral, diagram or schedule form.

OTHER SKILLS and ABILITIES:

Ability to establish and maintain effective working relationships with administrators, colleagues, community members, staff and students.  Ability to speak clearly and concisely both in oral and written communication.  Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; and talk and hear.  The employee will frequently use hands and fingers to type/word process, file documents, manipulate papers, and use a copying machine. The employee frequently must squat, stoop or kneel, reach above the head and forward 0 -24 inches and on occasion up to 36 inches.   The employee continuously uses hand strength to grasp items.  The employee will frequently bend or twist at the neck and trunk while performing the duties of this job.  The employee must occasionally lift and/or move up to 50 pounds 0 - 12 feet and occasionally up to 20 feet, such as office materials, desks, chairs, and boxes.  The employee will sometimes push/pull items such as tables and carts.  Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while working with computers, written materials, reports, assessment data, etc.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is often quiet but may become loud in large group settings.  The position requires the commitment of professional working hours that will require the employee arrive and leave as directed and may require the employee to extend beyond a typical 7:30 a.m. to 4:30 p.m. workday. The employee will usually work in indoor temperatures but will be required to work occasionally in outdoor environments.

AN EQUAL OPPORTUNITY EMPLOYER  

The Cedar Rapids Community School district is an Equal Opportunity Employer.  The district does not discriminate on the basis of race, creed, color, gender, national origin, religion, age, marital status, sexual orientation, veteran status, or disability.

Federal law obligates an employer to provide reasonable accommodation for the known disabilities of applicants, unless doing so would pose an undue hardship on the employer.  If you or someone you know requires accommodation in the hiring process, contact the Executive Director of Human Resources at 319-558-2747.

Hiring Manager: Carissa Jenkins

HR Staff: Haley Resewehr

Salary and Benefit: Hourly employee (Group D, Secretary) Standard Employee Benefit (Table J)

Hourly Rate: $16.77 per hour