Purchasing Coordinator jobs in Billings, MT

The Purchasing Supervisor provides leadership to the Purchasing Agents through direct supervision and  oversight of all purchasing activities to include fiduciary responsibility to all organizational departments to  assure that the highest quality products are purchased at the lowest possible cost. The incumbent in this  position is responsible for assuring the purchase and accounting of materials and equipment in support of  Billings Clinic’s mission, vision and values; the Supply Chain Operations’ financial, operational and  service goals; and patients’ needs. The Purchasing Supervisor, in conjunction with the Director, optimizes  and automates supply chain efficiency and processes to reduce the ongoing cost of business, improve  communication, operational control and increase reliability.

Essential Job Functions

•Supports and models behaviors consistent with the mission and philosophy of Billings Clinic. Responsible for the promotion of, and adherence to, the elements of Billings Clinic’s Code of Business Conduct and corporate compliance program as it relates to Supply Chain Operations services.
•Responsible for supervising the day-to-day activities of the Purchasing Agents. Establishes priorities and assigns workloads. Responsible for purchasing personnel management including recognition, counseling, disciplinary corrective actions, interviewing, orientation/training, and performance appraisals in conjunction with the DSCO. Conducts meetings, orientation/training sessions at least monthly to ensure purchasing related operational efficiency/effectiveness. Maintains purchasing agent employee records in accordance with Human Resources and Supply Chain Operations standards. (Leadership, Day to Day Operations, Day to Day Operations), (Leadership, Day to Day Operations, Participates in HR Process)
•Under the direction of the DSCO, assists the Supply Chain Operations Value Analysis Team members and the Procurement Analyst with review of all agreements. Identifies savings opportunities, benchmarks pricing, reviews contract specifications and recommends changes. Assists with development of bid specifications, obtains, and reviews bid documents and compares the vendor bid versus the Group Purchasing Organization (GPO) baseline agreement. Audits all vendor contracts and reconciles pricing, discounts, and rebates. (Resource Management, Supply Chain, Contract Review & Negotiations)
•Acts as a liaison with other departmental staff concerning purchasing and supply issues. Ensures integrity of capital purchasing and adherence to policy compliance. Provides advice concerning logistical support and product flow. Participates in Billings Clinic committees as appropriate (i.e., Product Standards Committee, Capital Review Committee). (Resource Management, Supply Chain, Staff Liaison)
•Orchestrates in-house product availability as needed to ensure no bedside outages of medical supplies. Plays a key role in ongoing review of appropriateness of unit PAR levels. Identifies cost saving opportunities and communicates these to the DSCO. (Resource Management, Supply Chain, Just In Time Inventory)
•Participates in the development and oversight of the department’s operating budget. Identifies budget variances and effectively communicates these to the DSCO. (Resource Management, Department Planning, Participates in Dept. Operating Budget)
•Develops, recommends and implements purchasing policies and procedures with the approval of the DSCO. Optimizes and automates purchasing efficiency and processes to reduce the ongoing cost of business, improve communication, internal control and increase reliability. (Quality/Regulatory, Policies & Procedures, Responsible for Policy Development)
•Responsible for maintaining master files, troubleshooting problem scenarios. Coordinates with SCO Value Analysis Data Coordinator in the design, update, scheduling of upgrades and problem resolution of information systems utilized by Supply Chain Operations Department. (Resource Management, Supply Chain, Information Systems)
•Maintains all records of purchasing and disposal for all equipment, according to recognized accounting principles and/or required by state or federal law, rules, and regulations. (Resource Management, Supply Chain, Equipment Records)
•Effectively communicates to the DSCO instances in which a manufacturer fails to meet quality standards and agreed upon delivery expectations. (Resource management, Vendors, Communication)
•Monitors purchasing and distribution activities and demonstrates support for continuous quality improvement principles and techniques to assess and improve processes, systems, and departmental/personnel performance.
•Identifies needs and sets goals for personal growth and development; meets all mandatory Billings Clinic/departmental requirements.
•Maintains competency in all organizational, departmental and outside agency environmental, employee or patient safety standards relevant to job performance.
•Performs other duties as assigned or needed to meet the needs of the department/organization including providing back up to the positions of Purchasing Agent.