Purchasing Coordinator jobs in Illinois

Job Description

Coordinates purchasing and pricing information management processes including but not limited to: costing, ensuring system data integrity, mediating field/trade communications, and assisting in the development of housing budgets.

As a Purchasing Coordinator you will be responsible for generating purchase orders, job starts, administration of variance purchase orders, and various other administrative duties.

Responsibilities

·         Generate, proof & finalize budget reports for new home starts

·         Review and process change orders

·         Process approved PO revisions

·         Responsible for preparing, submitting, and tracking monthly utility rebates

·         Assist accounting with month-end budget scrubs

·         Assist accounting with review of payments against closed homes and notify trade partners of unsubmitted invoices for homes closed

·         Assist trade partners with billing issues

·         Responsible for updating and maintaining vendor pricing and record keeping

·         Process change of vendor requests/approvals within purchasing guidelines

·         Contact Field Managers or New Home Consultants when necessary

·         Assist with monitoring all trade partners to meet all insurance requirements

• Assist with the process of having contracts and bid documents signed by trade partners
• Review and update option sales prices regularly to maintain required margins.

·         Helps to compile cost comparisons between vendors to assist in pricing negotiations.

• Cross-train and provide backup for purchasing department and other departments as needed
• Filing, copying, other administrative duties with the department.
• Perform all other duties as assigned
• Prepare and distribute bid packages

Required Experience

• 3 years’ experience in a similar position
• Understanding of the Homebuilding process (parts, model subcontracts, etc.) required
• Understanding of construction drawings
• High School Diploma required
• Proficient in Excel required
• Must be highly organized and detail oriented
• Must be a team player with a strong sense of urgency and strong communication skills
• Must have the ability to manage multiple projects and meet deadlines

Work Conditions

·         Located in Lombard, Illinois

·         Office Environment

·         Monday – Friday