Purchasing Coordinator jobs in Pennsylvania
Recently Added Purchasing Coordinator jobs
Purchasing Coordinator
- University of Pennsylvania
-
Philadelphia, PA
FULL_TIME
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University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements, visit the Penn COVID-19 Response website for the latest information.
Posted Job Title
Purchasing Coordinator
Job Profile Title
Financial Administrative Coordinator
Job Description Summary
The Purchasing Coordinator provides critical support in the area of acquisitions, travel, and all events for the Department of Biochemistry and Biophysics. Primary function is to prepare, coordinate, manage, record, and track all expense transactions for the department. Review and monitor all acquisitions through Ben Financials, and travel reimbursement requests through Concur to ensure they meet university policy standards and sponsor compliance. Provide support and guidance to lab managers assigned as Requisitioners in Ben Financials, and assist in resolving Concur access issues.
Job Description
Job Responsibilities
Monitor and approve all requisitions submitted by lab managers and other lab personnel.Monitor account entry for errors and review items for allowability and compliance with university policy and sponsor regulations. Record transactions into Filemaker database. Record travel transactions flagged for schedule F reporting in Filemaker.Prepare annual Schedule F report as required by Penn's Corporate Tax Office.
Provide support for procurement, including managing supplier registration process and following up with vendors as needed, administration and management of purchase orders (including review of open purchase orders and closing as needed), reviewing and resolving uncashed checks and addressing issues with vendors as needed.
creating complex capital purchase purchase orders, and assisting/advising faculty on obtaining quotes and discounts for large supply orders with contract vendors. Coordinate with lab services coordinator to track, tag, and record capital purchases. Also create PO's for subcontract agreements on sponsored research accounts.
create non-PO payments as needed. Coordinate with lab personnel and Accounts Payable to ensure receipt of goods and timely payment of invoices.
Provide support to Grad Group Coordinator and Academic Coordinator in managing all transactions associated with student recruitment, annual retreat, weekly seminars, special seminars, faculty recruitment activities, and Postdoc monthly meetings.
Responsible for monitoring Department credit card purchases using central Procard. Review expenses and transfer Procard transactions weekly to appropriate accounts and monitor transactions for compliance with University policy.
Assist Grants Manager with transaction questions associated with reconciling and clearing encumbrances during grant close out process.
Manage all PO's for annual contracts on copier, as well lab sterilization equipment, DI water systems, and autoclaves.
Other duties as assigned.
Qualifications
High School Grad/GE Degree and 3 to 5 years of experience or equivalent combination of education and experience is required.
Job Location - City, State
Philadelphia, Pennsylvania
Hybrid eligible after initial introductory period.
Department / School
Perelman School of Medicine
Pay Range
$20.45 - $30.82
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition : Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay - 17 Days Ago
Purchasing Coordinator
- Quest Diagnostics
-
Norristown, PA
FULL_TIME
- Overview Purchasing Coordinator - Norristown, PA - Monday - Friday 9:00AM-5:30PM Support Shared Services team and interact with stakeholders to ensure timely response and resolution of customer needs....
- 5 Days Ago
Purchasing Coordinator
- Lint Tile
-
Irwin, PA
FULL_TIME
- Purchasing Coordinator Job Description: Top Duties and QualificationsA Purchasing Coordinator is responsible for supporting business operations by ordering products or materials needed. Their duties i...
- 10 Days Ago
Purchasing Coordinator
- HTSS, Inc.
-
Quakertown, PA
FULL_TIME
- Motor Shop in Quakertown, PA is looking for a Purchasing Coordinator.Monday through Friday8am-5pm.Pay $20 BOE To inquire and get Part lists and parts breakdown assemblies from industrial equipment man...
- 13 Days Ago
Purchasing Coordinator
- Valley Forge Casino Resort
-
King of Prussia, PA
FULL_TIME
- Summary: Assists with the procurement, receiving, warehousing and expediting of all materials, supplies, equipment and services. Job Duties: Facilitate orders with Boyd Shared Services Procurement Wor...
- 1 Month Ago
Purchasing Coordinator
- Burlington Medical
-
Norristown, PA
FULL_TIME
- Job Purpose: This role will coordinate all procurement activities with the Production and Operations teams to ensure on-time delivery of goods used in the production of finished goods. The candidate w...
- 1 Month Ago
Purchasing Coordinator jobs at Popular Companies
Purchasing Coordinator
- Woodside Homes
-
Las Vegas, NV
- Since 1977, the Woodside Homes name has been synonymous with integrity, excellence, and design innovation. As one of Ame...
- 4/24/2024 12:00:00 AM
Purchasing Coordinator
- Fujitec Elevator (US & Canada)
-
Mason, OH
- PURCHASING COORDINATOR JOB SUMMARY Coordinate with suppliers to monitor performance based on price, quality, delivery, a...
- 4/23/2024 12:00:00 AM
Purchasing Coordinator
- heywood
-
Gardner, MA
- Job Title: Purchasing Coordinator Location: Gardner, Massachusetts Posted Date: 03/20/2024 Hiring Manager Name: Gery Wil...
- 4/23/2024 12:00:00 AM
Purchasing Coordinator
- Heritage Grocers Group
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Ontario, CA
- At Heritage Grocers Group, how we work is defined by shared values that include absolute integrity, respect and collabor...
- 4/22/2024 12:00:00 AM
Purchasing Coordinator
- Financial Additions, Inc.
-
Irving, TX
- Financial Additions is assisting a leading healthcare provider in search of a Purchasing Coordinator. Position will be i...
- 4/22/2024 12:00:00 AM
Purchasing Coordinator
- Hyatt Hotels Corporation
-
Denver, CO
- The Grand Hyatt Denver is seeking a Purchasing Coordinator. The Purchasing Coordinator fills requisitions, receives prod...
- 4/21/2024 12:00:00 AM
Purchasing Coordinator
- Ventra Group
-
Ionia, MI
- Overview: Flex-N-Gate is a leading manufacturer and supplier of components for the automotive industry, recently ranked ...
- 4/21/2024 12:00:00 AM
Purchasing Coordinator
- ASM Global
-
Fort Lauderdale, FL
- Position Purchasing Coordinator Facility Name Broward County Convention Center Location Fort Lauderdale, Florida POSITIO...
- 4/20/2024 12:00:00 AM
About Pennsylvania
Pennsylvania (/ˌpɛnsɪlˈveɪniə/ (listen) PEN-sil-VAY-nee-ə), officially the Commonwealth of Pennsylvania, is a state located in the northeastern and Mid-Atlantic regions of the United States. The Appalachian Mountains run through its middle. The Commonwealth is bordered by Delaware to the southeast, Maryland to the south, West Virginia to the southwest, Ohio to the west, Lake Erie and the Canadian province of Ontario to the northwest, New York to the north, and New Jersey to the east.
Pennsylvania is the 33rd-largest state by area, and the 6th-most populous state according to the most recent of...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Purchasing Coordinator jobs
$43,116 to $56,317
Most Popular Cities in Pennsylvania for Purchasing Coordinator Jobs
What does a Purchasing Coordinator do?
Purchasing Coordinator
Initiate prompts and execute steps as required in the process flows (new products, discontinuances, container size changes, etc).
May 10, 2023
Purchasing Coordinator in Westlake, OH
Prepare and release Purchase Orders (POs) based on schedules and budget, cross checking with invoices for accurate billing and submission through accounting.
April 06, 2023
Purchasing Coordinator in Manitowoc, WI
Recommend purchasing process enhancements that improve efficiency and reduce costs.
May 06, 2023