Records Supervisor supervises a team working in the company records department and information management programs. Responsible for overseeing the storage, backup, maintenance, reproduction, protection, and disposition of all records. Being a Records Supervisor evaluates and recommends media formats and storage requirements to be used for records/information. Provides training and guidance to end users. Additionally, Records Supervisor may require a bachelor's degree. Typically reports to a manager. The Records Supervisor supervises a small group of para-professional staff in an organization characterized by highly transactional or repetitive processes. Contributes to the development of processes and procedures. Thorough knowledge of functional area under supervision. To be a Records Supervisor typically requires 3 years experience in the related area as an individual contributor. (Copyright 2024 Salary.com)
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JOB DESCRIPTION
RECORDS CLERK
FULL-TIME REGULAR
Starting annual salary $35,360 ($17.00 an hour).
Deadline for applications is Thursday May 2, 2024 no later than 5:00PM
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GENERAL PURPOSE:
Under direct supervision of the Administrative Lieutenant this is a responsible position employee performs routine office and administrative details and exercises independent judgment, initiative and discretion based on office policies and procedures gained through experience.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
KNOWLEDGE, SKILLS, AND ABILITIES:
QUALIFICATIONS:
TOOLS & EQUIPMENT:
Tools & equipment used are: typewriter, computer hardware (printer and other peripherals), calculator, telephone multi-system, copying machine, facsimile machine, file cabinets, stapler, paper cutter, hole punchers, microfilm camera and automobile.
Various types of writing instruments such as: pens, including instruments which contain lead, various types of paper and paper products, ink, inked ribbons, ink cartridges, glue, tape, carbon paper, correction fluids and tape cartridges, staples, office equipment cleaning solutions (TF solution), recording tapes, computer disks and diskettes, photographic film for microfilming, and microfilm cartridges.
PHYSICAL DEMANDS:
Mobility Factors: Walk 5%, climb step 2%, Primary work position: stand 10%, sit 90%
Trunk: Bends occasionally;
Arms: reaches, works with arms extended occasionally; carries 20 lbs. Max. 25 feet;
Occasionally; lifts from floor to waist, 20 lbs. Max. ; Legs: bends, kneels, and walk occasionally;
Hands: Gross dexterity, occasionally grasp/manipulate; frequently speed required; occasionally bilateral coordination; occasionally eye/hand coordination.
WORK ENVIRONMENT:
Work is performed primarily in an office setting 100% of the time. Working surface is on even, flat, hard, and/or carpeted areas. Some travel and field work is required occasionally. Employee may be required to come in to work outside of regular working hours on emergency basis, and also, may be required to work overtime occasionally.
Work is reviewed in progress or upon completion and is evaluated for accuracy and results obtained. Must be able to establish, implement, and install new and revised systems, hardware and software. Must be familiar with the data processing activities of the Belen Police Department and have knowledge of the necessary files to assist in Crime Analysis and Crime Prevention. Must understand how software and hardware operate in order to pinpoint system errors and accurately manage data processing system. Must have knowledge in preparing reports for other sections and organizations outlining statistical studies and other requests of reports to assist in crime analysis and crime prevention & have knowledge of general office procedures.
DISCLAIMER: The above information is intended to describe the general nature of this position and is not to be considered a complete statement of duties, responsibilities, requirements or knowledge, skills and abilities.
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