Records Supervisor jobs in Tucson, AZ

Duties and Responsibilities:

• Approximately 50 percent of the employee’s time is spent on submission review and curation of archaeological site and project records in the ARO. The other 50 percent of the employee’s time is spent performing tasks that allow ASM’s clients to access, use, and understand the ARO’s archaeological records.

Submission Review and Curation:

• Receives and reviews project submission materials (ASM Site Cards, Project Registration Forms, reports, and digital images) by checking for completeness, communicating results to clients, and preparing submission materials for curation.
• Conducts project tracking that includes entering incoming job information into workflows contained within the Mandated Programs databases.
• Assesses payment status and maintains a database inventory of incoming project submission materials.
• Maintains paper and electronic records, including USGS 7.5-minute quadrangle maps illustrating archaeological site boundaries.

Assisting ASM’s Clients with ARO Records:

• Assists with in-office and virtual ARO visitor services, including providing access to and facilitating use of archaeological records and USGS 7.5-minute maps.
• Fulfills document requests that may include archaeological reports, ASM site cards, and Project Registration Forms.
• Conducts archaeological records research for archaeologists and for non-archaeologists, prepares summary reports of the results, and produces GIS-generated maps.
• Assists with supervision and training of ARO students and volunteers.

Additional Duties:

• Additional duties may be assigned including (but not limited to) providing assistance to the ASM AAA Permits Office, the State Repatriation Office, and the Repository, as appropriate.
• Works in person on the University of Arizona’s Tucson campus.

Knowledge, Skills, and Abilities:

• Knowledge of archaeological principles, methods, practices, and vocabulary.
• Knowledge of geographic information systems (GIS) principles, methods, and practices, or a willingness to learn them within the first year of employment.
• Ability to work with ASM’s software, including Microsoft Access, Word, Excel, and Outlook. Willingness to learn new software and technology, such as EMu and Quickbase.
• Good verbal and written communication skills, attention to detail, and excellent organizational skills.
• Ability to develop and manage multiple and diverse records-related projects to completion.
• Exceptional team building, multi-tasking, interpersonal, and organizational skills, and the ability to create personal relationships and communicate well with diverse groups.
• Demonstrable high-level of competence with Microsoft Access, Word, and Excel.