Registrar Assistant jobs in Alamogordo, NM

MINIMUM QUALIFICATIONS

Education:   Vocational or other post-high school training.

Training and Experience:     1-2  years administrative/clerical experience. Familiarity with normal government software/hardware. Two years progressive experience in registrar’s office preferred. 

General Skills:   Must handle multiple, simultaneous tasks, be a self starter who works independently with limited or no direct supervision and flexible in out-side tasks, have a strong attention to detail, be highly organized, excel in customer service and possess strong communication skills. Exceptional time-management skills are necessity. Must have the ability to build and sustain effective working relations with all levels of staffing throughout the company.    

Must have experience providing administrative support to technical programs, assisting in report/publication preparation, word processing, and basic data management as it relates to program implementation requirements. Requires knowledge of Government program report requirements and formats.

Computer Skills:  Proficient with Microsoft Word, Excel, Power Point, Outlook and general knowledge of Micro Soft Access.

Security Clearance:  Current security clearance of “Secret” or above.

DUTIES AND RESPONSIBILITIES

  Maintain daily updates of the Program Flying  Training (PFT) class status.

• Coordinate with HQ’s AFPC and ACC, Goodfellow AFB, HQ ANG, and any other agency as required.

• Work and flow the Formal Training Unit (FTU) course schedules, course additions/overages and course administration.

• Ensure students are properly enrolled in an eligible course, verify prerequisite requirement are met, and coordinate any unaccomplished training with gaining units after graduation.

• Maintain a complete accoutability of all student pipeline entry, reassignment, or classification for aircrew student qualification training.
• Coordinate student in-processing/out-processing paperwork and computer accounts.
• Complete AF Form 475 and route training reports
• Update student contact information for FTU recall roster and emergency data form.
• Manage and ensure all students complete the squadron in/out-processing checklists.

• Coordinate with courseware development (CWD) and training offices to ensure complete and current courseware materials are available.

Performs other related duties as assigned.