Registrar Assistant jobs in Springfield, OR

Creswell School District is seeking highly skilled candidates for a Secretary II: Office Manager/Registrar for the 2022-23 school year at Creslane Elementary School. 

Position begins August 2022 and follows a 218 day calendar.

Position open until filled. Applicant screening begins April 15, 2022

Secretary II

Position: Office Manager / Registrar 

Reports to: Building Principal

Job Goal:

Perform a variety of clerical and secretarial functions in support of the office of the Principal. 

Manage records for incoming and outgoing students. 

Perform bookkeeping functions related to building budget, student body funds, fundraising, etc. 

Greets students, staff, and parents and respond to their requests in a courteous and willing manner.

Education and Experience: 

High School diploma or equivalent required

College Degree preferred

Prior secretarial experience preferred

QUALIFICATIONS:To perform this job successfully, an individual must be perform the below qualifications satisfactorily. 

• Professional knowledge of English, spelling, composition, grammar and punctuation 
• Knowledge of current office practices, procedures and office management. 
• Knowledge of standard office equipment and machines 
• Knowledge of record-keeping and reporting procedures 
• Proficient in computer software/hardware programs and web-based student information systems, including speed and accuracy in learning to use such applications.
• Be well-organized, collaborative, able to multitask, and attentive to details.
• Complete tasks independently under pressure
• Maintain reliability and confidentiality. 
• Maintain effective, positive relationships with students, staff and the general public.

JOB DUTIES AND RESPONSIBILITIES:  

Registrar:

• Maintain student records through use of the web based information system, including but not limited to grades, testing data, transcripts, schedules, enrollment information, basic student information, and withdrawal information. 
• Maintains school or district record-keeping and filing systems associated with a variety of functions, including files confidential in nature.
• Enroll students and process student records and transcripts, sending records for transferring students following Family Educational Rights and Privacy Act (FERPA).
• Working knowledge of board policies, enrollment and withdrawal procedures. 
• Prepare data for the purpose of accurate and clean rollover at year-end.

Office Manager:

• Sound skills in the area of data entry and record keeping 
• Devises new forms, formats and procedures, as necessary. 
• Coordinates the distribution and inventorying of school or office supplies in accordance with budgeted amounts. Orders, receives, distributes and inventories instructional and/or office supplies/materials, as requested.
• Prepares purchase orders, records expenditures by proper account, and monitors expenditures against budget resources
• Provides expenditure data for budget preparations and assists the Principal with budget preparation. 
• Collects, receipts and deposits revenues received.
• Handle student fees and maintain all bookkeeping records for student funds.
• Maintains employee attendance records for payroll purposes that go to the District Office.
• Arranges for substitute teachers from established lists using AESOP.

Required:

Successful completion of clean background check including fingerprinting

Obtain and possess a valid first aid card 

Hourly Scale according to bargaining agreement with Oregon School Employees Association (currently negotiating).

INTERNAL APPLICANTS: Internal applicants shall submit a letter of interest via TalentED. 

For more information about this position, please contact Amy Halley, Creslane Elementary School Principal- ahalley@creswell.k12.or.us or Breanna Manzone bmanzone@creswell.k12.or.us

Creswell School District is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Creswell School District is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Breanna Manzone, 541-895-6002, bmanzone@creswell.k12.or.us.

CSD maintains compliance with ORS 333-019-1030 COVID-19 Vaccination Requirements for Teachers and School Staff.