Registrar Assistant jobs in Washington

Job ID: 11481
Location: North Seattle College
Full/Part Time: Full-Time
Regular/Temporary: Regular

Opportunity Description
We are a district of three distinct colleges-North Seattle College, Seattle Central College, and South Seattle College-and five specialty training centers, which makes us the largest and most diverse community college district in the state of Washington. We are leaders in change and innovation.

As a Seattle Colleges employee, you will have the opportunity to contribute to the passionate work of Equity, Diversity and Inclusion as we work against systemic racism. Additionally, you will gain the rewarding experience of contributing to the success of an open-access learning institution that prepares students for life and work, fostering a diverse, engaged and dynamic community.

Seattle Colleges staff and faculty also enjoy a competitive benefits package, professional development opportunities and enrichment experiences in areas of their choice including, committee, workgroup, and affinity group opportunities.

Position Summary

Are you passionate about leading and being part of an innovative team? Have you created/built/ contributed to streamlining and leading a team? If these questions resonate with you, then we invite you to consider joining our team, an equity-focused open-access college dedicated to helping all students achieve their academic and professional goals. As an Assistant Director, you will be responsible for being a key member of the team that leads by example in order to provide the tools students and staff need to move throughout the registration process. In this role, you will be responsible for the daily supervision of Registration and Records. Work closely with the Student Services and Instructional management teams, including the One Stop Service Center are aware of upcoming quarterly dates that students need to know. Provides leadership on residency and daily registration activities.

This position is governed by a collective bargaining agreement with representation by AFT-SPS.

Application Procedures:

• Attached current Resume
• Attached cover letter addressing how your background intersects with the job
• Required application materials must be completed and submitted online

First review of application materials will take place on June 20th, 2022.

Compensation for this position is: $61,875.00-85,446.00 per year

Notice to Applicants:
Please note that Seattle Colleges has moved to remote operations, pending public health guidance. Per CDC and WA Public Health directions, at this time we will be practicing social distancing and holding interviews virtually using video conference or teleconference options. As such, if you are selected for interview, please be prepared to hold your interview virtually.

Per Governor Inslee's Proclamation 21-14.1, employees of higher education and healthcare institutions must be fully vaccinated against COVID-19 no later than October 18, 2021, unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. Updated information about how to provide proof of vaccination or request a medical or religious accommodation will be posted as soon as it is known.

What you will be working on:

• Responsible for organizing, coordinating and supervising the activities of the Registration and Records.
• Serve as an experienced resource for staff, students, cashiers, administrators, and faculty to resolve issues, and assist to interpret and apply institutional policies as they relate to the functions of the Registrar's Office.
• Provide support and guidance with IT collaboration in the implementation of emerging technologies with PeopleSoft.
• Administer the correction of the registration part of the PeopleSoft error report and submitted in a timely manner.
• Handle complaints, issues, requests for refunds, assist with processing appeals, requests for exception to institutional policies that pertain to the functions of Registration and Records.
• Serve as a Washington state residency compliance officer for North Seattle College.
• Responsible for scheduling the instructor briefcase for web grading; serve as a first line resource and supervise resolution of web grade-related issues.
• Responsible for reviewing/updating the important information and deadline dates for registration on the web page.
• Review incoming communications from the SBCTC, disseminate information and implement the new procedures and policies.
• Ensures the security, integrity, and accuracy of student records and data in compliance with FERPA regulations, school policies, state and federal reporting requirements.
• Troubleshoot registration discrepancies for students, staff, faculty, administration, and faculty, reconciling cashiering/registration errors.
• Demonstrated commitment to serving a diverse population of students and a history of working to remove barriers for historically marginalized communities and students.
• Train and supervise assigned staff, temporary staff, and work-study students
• Other duties as assigned.

What you bring as a candidate:

(Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

• Bachelor's graduate and 3 years of increasingly responsible experience in a Registration and Records department.
• Must possess excellent communication skills, both oral and written.
• Demonstrated ability to work with a multi-ethnic and culturally diverse population.
• Must have the ability to manage and prioritize multiple tasks and deadlines, paying attention to detail.
• Significant experience (3-5 years) in enrollment and computerized management information system.
• Experience in creating and preparing data express reports.
• Demonstrated ability to understand, apply and interpret complex federal regulations federal regulation, and conduct research
• Provide positive and constructive feedback for staff.
• Evaluate individual members needs for training
• Meet deadlines and prioritize time sensitive work
• Work evenings and weekends as needed

Physical Requirements:

Ability to perform range of physical motions, exerting up to 25 pounds; lifting and carrying up to 25 pounds; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.

Disability Accommodation:

Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment
• Ability to read and verify data and prepare various materials
• Ability to exchange information on the phone or in person

Notice of Non-discrimination Statement

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodations will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of "bullying" behaviors, including "cyber bullying".

Inquiries regarding compliance and/or grievance procedures may be directed to the college's Director of Legal Compliance:

1500 Harvard Avenue Seattle, WA 98122-3803

(206) 934-3873

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.