Registrar Assistant jobs in Wilmington, NC

Registrar Assistant is responsible for the university/college's system of student records in one of the following areas: registration, graduation, or maintenance of student records. Responsible for a substantively related area, such as military/VA registration or international registration. Being a Registrar Assistant requires a bachelor's degree. Typically reports to an manager. The Registrar Assistant works on projects/matters of limited complexity in a support role. Work is closely managed. To be a Registrar Assistant typically requires 0-2 years of related experience. (Copyright 2024 Salary.com)

Recently Added Registrar Assistant jobs

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Dental Patient Registrar (FT)
  • MedNorth Health Center
  • Wilmington, NC FULL_TIME
  • SUMMARY:  Under the general direction of the Chief Dental Officer, the Dental Patient Registrar performs those duties necessary to prepare patients administratively for a dental visit.  The Dental Patient Registrar is responsible for the accuracy and completion of patient accounts based on MNHC departmental protocols, policies and procedures, and compliance with regulatory agencies, to include registration functions and ensuring all insurance requirements are met prior to patient’s checkout, and fees collected prior to treatment.   

    PRIMARY DUTIES and RESPONSIBILITIES include the following:  (other duties may be assigned)

    • Greet patients, check in scheduled patients: Ensure all Health history is updated, insurance or discount information is accurate and up to date (current for 12 month from approval). Scan any necessary paperwork into Dentrix (Dental Application). 
    • Check in patients into the practice management system (Dentrix and Intergy), selecting the correct provider’s name. Obtain an image of the patient if needed.
    • Address emergency patients.  Follow outline protocol as related to same day walk-ins. (Consult with Clinical Staff if Triage is needed for medical implications).
    • Set up new accounts by entering patient data, including demographic and financial, into Dental application and Intergy.
    • Obtain Usernames and Passwords for all in network commercial insurances, managed care dental plans, Medicare dental plans, and Medicaid.
    • Analyze insurance coverage and benefits for service to ensure timely reimbursement by verification of benefits and obtain prior authorizations when required.
    • If the patient is being seen as a result of an emergency or new or returning exam visit, ensure the patient (or Guardian is <18)  provides complete demographics, Medical History, HIPPA and No Show Policy.
    • Scan all appropriate documents into Dental Software for all patients.  
    • The day before, Print schedules in preparation for the next day appointment and provide a pertinent staff.  Contact patients to confirm appointments. Notify the collection department in advance if there is an issue regarding payments.
    • Expect continuous flow during patients checking in and checking out.
    • Notify appropriate staff if an issue arises that is of a clinical nature or concerns regarding follow up appt.
    • Promote and maintain excellence in customer service skills. All calls must be addressed or return in a timely manner.
    • Accountable for updating short notice scheduling, adding patients to the schedule for short notice cancellations, and calling to confirm unconfirmed appointments.  
    • Adding notations to the schedule for missed appts (missed appt code and global alert)
    • Attend in service training sessions as assigned and completions of assigned trainings. 
    • Performs other related duties incidental to work described herein. 
     RELIEF DUTIES and RESPONSIBILITIES include the following:

    • Enter billing charges, calculates and collects payments at time services are rendered and issue receipt for payment received.
    • Maintain and assume responsibility for the opening cash drawer fund of $100.00 (when performing as cashier).
    • Prepare a daily cash log and reconcile the cash report and cash collected on a daily basis.
    • Provide rotation relief as a part of the Saturday rotation of the front desk schedulers and late evening schedules as requested. 
    Corporate Compliance: It is an essential job element that everyone be compliant with the full law and fully cooperate with the compliance program without fear of retaliations from the organization. 

    SUPERVISORY RESPONSIBILITIES:  None 

    ADMINISTRATIVE RESPONSIBILITIES:  None 

    QUALIFICATION REQUIREMENTS: The requirements listed below are representative of the knowledge skills, and/or ability required:           

    EDUCATION AND/OR EXPERIENCE: 
    • High School diploma or equivalent; experience may be substituted for education; must have at least one year of health care related experience in a business, medical, dental or insurance office 

    ESSENTIAL TECHNICAL/MOTOR SKILLS: 
    • Dental Terminology, Medical terminology, accurate typing skills, ability to process work error free
    • Ability to use standard office equipment, including computers, photocopiers, and facsimile machines
    • Ability to learn, understand, and use Internet insurance eligibility systems and/or the willingness to learn. 

    INTERPERSONAL SKILLS: 
    • Excellent interpersonal and customer service skills
    • Excellent telephone etiquette
    • Teamwork and communication skills essential
    • Treat all patients, co-workers, and managers with courtesy and respect 

    MENTAL ABILITIES: 
    • Cognitive reasoning
    • Clear thinking in high-pressure situations
    • Ability to prioritize and withstand pressure of continual work with variable requirements
    • Ability to concentrate and maintain accuracy despite frequent interruptions
    • Critical thinking and organization skills, problem solving, and reasoning capabilities 

    LANGUAGE SKILLS: 
    • Ability to speak English fluently -- Spanish speaking or another language is a plus 

    LICENSES, CERTIFICATES, REGISTRATIONS:  None 

    PHYSICAL DEMANDS:    

    The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is regularly required to stand, walk, talk, and hear, use hands to finger, handle or feel.  The employee is occasionally required to stoop, kneel, crouch or crawl.  The employee is frequently required to lift and/or move up to 20 pounds.

    The special vision requirements for this job are close vision (clear vision at 20 inches or less), color vision (ability to identify and distinguish colors). 

    WORK ENVIRONMENT: 

    The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions for this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

    MedNorth Health Center provides comprehensive health care services, inside a multi-cultural medical/dental clinic, to all individuals; insured, uninsured, and underinsured.  The building is heated in winter and air conditioned in the summer with noise levels of moderate to loud.  We serve patients who speak multiple languages and who may need the assistance of an interpreter.  In this position one may be subject to exposure to copier toner, correction fluid, bright fluorescent lighting, and continuous personal computer exposure.

    This job is a bloodborne pathogens risk category III position. 

    GENERAL EXPECTATIONS:

    • The employee is expected to attend work on a daily basis and to be at work on time.
    • The employee is expected to be a team player.
    • The employee is expected to report absences in accordance with personnel policies and procedures and in a manner to minimally impacts Pt care.
    • The employee's work is expected to be accurate, neat, and thorough, and completed on time.
    • The employee is expected to have a positive attitude, be cooperative, and considerate of others.
    • The employee is expected to be dependable and is expected to accept responsibility for assignments and duties given.
    • The incumbent is expected to dress and act in a professional manner and to adhere to all safety standards.
    • The employee is expected to participate in staff meetings, be courteous and polite with patients and other staff.
    • The employee is expected to maintain confidentiality.

  • 1 Day Ago
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Dental Patient Registrar
  • MEDNORTH HEALTH CENTER
  • Wilmington, NC OTHER
  • Job Details Job Location: Office - Main - Wilmington, NC Salary Range: Undisclosed Dental Patient RegistrarSUMMARY: Under the general direction of the Chief Dental Officer, the Dental Patient Registra...
  • 18 Days Ago
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Office Support III - Receptionist/Secretary/Registrar - CO
  • Brunswick County School District
  • Bolivia, NC FULL_TIME
  • Position Available: July 1, 2024 Location: Central Services Pay Grade: G Term: 12 months For more information, contact Molly White at mewhite@bcswan.net or 910-782-5082.
  • 1 Month Ago
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Tennis Assistant / Shop Assistant
  • Cape Fear Country Club
  • Wilmington, NC PART_TIME
  • Summary (Essential Functions): The Tennis Shop Assistant will assist in maintaining our Tennis Pro Shop and assist on the tennis courts as needed. Our facility has ten soft tennis courts, one hard ten...
  • 3 Days Ago
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Assistant Manager
  • Family Dollar
  • Bern, NC FULL_TIME
  • Family Dollar FT ASSISTANT STORE MANAGER New Bern North Carolina Job Description General Summary:Work where you love to shop! Family Dollar is hiring in your neighborhood. Avoid long commutes and set ...
  • 9 Days Ago
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Assistant Manager
  • Tractor Supply Company
  • Shallotte, NC FULL_TIME
  • Overall Job Summary The Assistant Store Manager is responsible for proficiency in all areas of a specialty retail farm and ranch store. The Assistant Store Manager serves as the second in charge of op...
  • 9 Days Ago
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0 Registrar Assistant jobs found in Wilmington, NC area

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Lead Teacher, Child Development Center
  • Cape Fear Community College
  • Wilmington, NC
  • Salary: $2,675.00 Monthly Location : Wilmington - Downtown Campus, NC Job Type: Full Time Staff Job Number: 21-00363 Div...
  • 4/19/2024 12:00:00 AM
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PT Chemistry Instructor
  • Cape Fear Community College
  • Wilmington, NC
  • Location : Castle Hayne - North Campus, NC Job Type: Adjunct Faculty Job Number: 21-00184 Division: University Transfer ...
  • 4/19/2024 12:00:00 AM
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HVAC Install Apprentice
  • EMCOR
  • Wilmington, NC
  • Company Benefits 401K with matching options Health, Dental and Vision Insurance - No 90-day waiting period for active co...
  • 4/19/2024 12:00:00 AM
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Babysitter
  • Crunch Fitness
  • Wilmington, NC
  • Benefits: Employee discounts Flexible schedule Opportunity for advancement Reports to: Child Care Director, if applicabl...
  • 4/18/2024 12:00:00 AM
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Shore Dining Hall, Student Worker - Food Service or Catering - UNC-Wilmington
  • ARAMARK Refreshment Services, Inc.
  • Wilmington, NC
  • Job Description Your career starts here! Take advantage of our operations on your campus by kickstarting your future wit...
  • 4/18/2024 12:00:00 AM
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Shore Dining Hall, Student Worker - Food Service or Catering - UNC-Wilmington
  • Aramark Corp.
  • Wilmington, NC
  • Job Description Your career starts here! Take advantage of our operations on your campus by kickstarting your future wit...
  • 4/18/2024 12:00:00 AM
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Talk Therapist needed (PhD/PsyD/LCSW) - STUDENT LOAN REPAYMENT!
  • LifeSource, Inc.
  • Wilmington, NC
  • Job Description Job Description Work for an organization that is passionate about quality care and providing a thoughtfu...
  • 4/18/2024 12:00:00 AM
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PT Drop-In Child Care Center Assistant Teacher
  • Cape Fear Community College
  • Wilmington, NC
  • Salary: $15.00 Hourly Location : Wilmington - Downtown Campus, NC Job Type: Part Time Staff Job Number: 23-00072 Divisio...
  • 4/16/2024 12:00:00 AM
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About Wilmington, North Carolina

Wilmington is a port city and the county seat of New Hanover County in coastal southeastern North Carolina, United States. With a population of 119,045 in 2017, it is the eighth most populous city in the state. Wilmington is the principal city of the Wilmington Metropolitan Statistical Area, a metropolitan area that includes New Hanover and Pender counties in southeastern North Carolina, which has a population of 263,429 as of the 2012 Census Estimate. Wilmington was settled by the English along the Cape Fear River. The city was named after Spencer Compton who was the Earl of Wilmington. Its ...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Registrar Assistant jobs
$43,307 to $58,690
Wilmington, North Carolina area prices
were up 1.5% from a year ago
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What does a Registrar Assistant do?

Registrar Assistant in Pensacola, FL
Assistant Registrar for Data Management and Reporting.
December 02, 2019
Registrar Assistant in Monterey, CA
This position works closely with students, faculty and staff in all facets of the office of the Registrar.The Senior Assistant Registrar also takes a leadership role in continuous improvement efforts through business process and data analysis and general project management.
January 14, 2020
Registrar Assistant in Newport News, VA
Crafting a Assistant Registrar resume that catches the attention of hiring managers is paramount to getting the job, and LiveCareer is here to help you stand out from the competition.
January 03, 2020