Regulatory Compliance Coordinator jobs in Eugene, OR

Title: Program Fiscal and Compliance Coordinator

Location: Coos Bay, Oregon         

Program: Oregon Coast Community Action

Reports to: Finance Director       

HR Contact: hr@orcca.us

Pay Level: Stating at $60,673.60 annual, Depending on Experience & Qualifications

Staff Supervised: Grants and Contracts Specialist

FSLA Status: Exempt from Overtime        

Effective: 3/14/2024

Position Type: Full-Time, Regular             

Revised: 3/14/2024

External Applicants: Please submit an employment application, cover letter and resume on our website, www.orcca.us or to hr@orcca.us.          

Internal Applicants: Please submit a letter of interest and resume to hr@orcca.us.

Job Description

PRIMARY PURPOSE:

Responsible for program and finance coordination to ensure program directors receive financial support and assistance to navigate budget management and grantor monitorings. This position is an integral member of the accounting team that supports an Oregon Coast Community Action (ORCCA), which is an Umbrella Agency with multiple programs and funding sources. This position supports ORCCA programs, the accounting team and ORCCA staff.

ESSENTIAL JOB FUNCTIONS (Reason position exists is to perform these functions):

•                     Interpret and ensure compliance with all appropriate state and federal laws, rules, regulations. This includes identifying and tracking compliance with grants, contracts, and policies.

•                     Manage and lead the Grants and Contracts Specialist

•                     Maintain professional communication with internal and external stakeholders, most commonly the Accounting Team, Program Directors, The Finance Director and the Executive Director.

•                     Prepare financial reports for Programs and Managers within the agency.

•                     Verify accuracy and reconciliation of reports, communication with funders and managers.

•                     Work directly with Program directors to manage program budgets and grant requirements.

•                     Oversee and manage special projects as assigned by the Finance Director

•                     Maintain professional and technical knowledge through workshops, professional publications and establishing peer networks.

•                     Contribute to team effort of accounting department, programs, and ORCCA.

•                     Maintain and update grant files with agreements, budgets, billings, and all supporting documents.

•                     Assist with grant reporting as required by foundation/corporate donors.

•                     Maintain current records in database and in paper files, including grant tracking and reporting.

•                     Actively engage and support Diversity, Equity and Inclusion activities and inclusion in all work.

•                     Responsible for personal safety, reporting incidents or accidents within a reasonable amount of time to supervisor or Safety Committee at Safetycommittee@orcca.us.

TEAM EXPECTATIONS:

Teamwork - We join our individual strengths together creating teams and circles of cooperation to promote innovative thinking and bring opportunity to our community.

Partnerships - We create collaborative community partnerships to best leverage all resources available for the benefit of the community.

Diversity - We welcome and accept differences and honor our co-workers and clients by treating each person with equality, dignity, and respect.

Confidentiality & Ethics - We maintain a high standard of ethics and integrity to respect the confidentiality of clients and staff.

Physical Safety - We respond promptly to address health and safety needs or concerns for clients and staff.

Communications - We encourage timely, open-minded, respectful, and direct communication to alleviate controversies and foster a safe, productive workplace.

Health & Sustainability - Recognizing the importance of physical, emotional, and environmental health, we seek to inspire and model healthy, sustainable living.

Public Relations - We recognize that each of us represents the entire agency in our public interactions and strive to act in a consistently professional and unbiased manner.

Professional Growth - We provide an environment supportive to personal and professional growth, cross training, and advancement.

INDIVIDUAL EXPECTATIONS:

•              Model behaviors that demonstrate an understanding, acceptance and welcoming of diversity.

•              Attend staff meetings, center meetings, and/or other workshops/meetings as notified.

•              Maintain a positive attitude regarding ORCCA and all its programs.

•              Maintain respect and positive communication regarding all children, families and staff.

•              Maintain confidentiality of client and staff information.

•              Maintain open, two-way communication with staff.

•              Accept suggestions and guidance from supervisor and other management staff.

•              Seek feedback on job performance and evaluate suggestions and guidance to incorporate in performance.

•              Commit to further training. Develop an individual training plan using program tools, as appropriate.

•              Communicate with supervisor regarding any needed changes or concerns with work schedule.

•              Adhere to agency procedures as a mandated child abuse reporter.

•              Regular attendance is a requirement of the position.

•              Ability to perform the job with or without reasonable accommodations.

REQUIRED KNOWLEDGE, SKILLS, AND ABLILITIES:

•                     Knowledge of: Extensive knowledge of theories, principles and practices of non-profit accounting; thorough knowledge of theory, principles, practices of fiscal management, including expenditure control and record keeping; thorough knowledge of payroll, inventory control, auditing, budgeting and procurement systems and procedures; thorough knowledge of principles, methods and techniques of effective business administration; thorough knowledge of internal control procedures and management information systems as applied to accounting procedures; considerable knowledge of budgetary, accounting and reporting systems, appropriate Federal and State regulations.

•                     Skill in: Preparation of financial statements and reports; incorporating team participation in decision making, use of computerized financial information and reporting systems.

•                     Ability to: Communicate effectively in both oral and written forms; maintain confidentiality; formulate and implement operational and administrative polices; evaluate funding requirements; prepare and justify budget requests and grant proposals, review contracts for compliance with financial policy and legal requirements; perform short and long-range financial planning; analyze and evaluate operations and develop and implement best practices; present fiscal information for management decision making purposes, establish and maintain appropriate record keeping systems and reports; conduct research and compile and analyze statistical and financial data; utilize problem identification and resolution techniques; make decisions in accordance with established policies and procedures, establish new policies when applicable, and use initiative and judgment in completing tasks and responsibilities; work effectively with other employees, Board of Directors, program directors, budget committee, auditors, vendors and the public.

•                     Passion, enthusiasm, focus, creativity, and a positive outlook especially in high stress conditions.

•                     Professional appearance and demeanor.

•                     Ability to meet deadlines.

•                     Ability to present and relate to diverse client populations.

•                     Professional appearance, presentation, and demeanor always.

EXPERIENCE AND EDUCATION REQUIREMENTS:

•                     Bachelor's degree in accounting, business administration, finance or a related field and two years progressively responsible work experience, which includes non-profit and supervisory/management experience; OR a satisfactory equivalent combination of education experience and training.

WORK ENVIRONMENT:

•                     Geographic Area: Coos, Curry, and Coastal Douglas Counties Primary worksite: Coos Bay, Oregon.

•                     May move or lift items up to 51 pounds.

•                     Prolonged periods sitting at a desk and working on a computer.

•                     Primarily indoors, in a climate-controlled environment; may not have access to sunlight.  Occasional activities outside in a non-climate-controlled environment.

•                     Potential for open workstations and cubicles with moderate to high noise; work from home where available.

•                     Some travel-Required ODL and proof of insurance (ORCCA Policy).

OTHER:

•                     Reliable method of getting to work.

•                     Must be free from illegal drugs, may be subject to suspicion testing.

•                     Must be enrolled in the Oregon Department of Education-Child Care Division Central Background Registry at time of hire and update it as required.

•                     Must be able to pass the State of Oregon Criminal Background Check.

•                     A current Oregon Driver’s License is required.

•                     Proof of automobile liability insurance @ $100,000/300,000 liability limits and maintain such limits.

NOTE:  The specific statements reflected in each section of this position description are not intended to be all-conclusive, but rather the basic elements and criteria considered being necessary in order to satisfactorily perform the duties associated with the position. Your employment with ORCCA is at will. This means your employment is for an indefinite period of time and it is subject to termination by you or Employer with or without cause, with or without notice, and at any time.

Oregon Coast Community Action is an Equal Opportunity Employer. ORCCA does not and shall not discriminate on the basis of race, color, religion, creed, gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operation.

Please inform Human Resources at 541-435-7090 or hr@orcca.us if you require a reasonable accommodation in order to perform the essential functions of this job.