Sales Administration Director jobs in Richmond, VA

Governance

• Proactively lead all governance activities acting as Corporate Secretary for the Authority, the 501c3, and all associated committees including but not limited to Finance & Audit, Governance, Entrepreneurship & Ecosystem, Real Estate, and associated 501c3 committees; ensuring compliance with all legal and regulatory requirements while managing all aspects of meeting logistics
• Maintain an annual Governance calendar ensuring that all meetings are scheduled well in advance and project manage document deliverables working with multiple stakeholders to deliver accurate and timely board preparation materials
• Work with leadership to schedule meetings, draft agendas, prepare meeting documents/resolutions, oversee meeting/event management, and take meeting minutes
• Lead the onboarding process for new Board and Committee members
• Maintain accurate records of all corporate governance documents
• Work with the President & CEO on deliverables resulting from meetings

Administrative Operations

• Develop and implement administrative procedures and policies to enhance organizational efficiency and productivity
• Implement and maintain records management systems to ensure effective document storage, retrieval, and disposal following all recordkeeping guidelines and policies associated with our status as an Authority of the Commonwealth of Virginia
• Maintain and update organizational policies, ensuring compliance with legal and regulatory requirements

Administration Systems Management

• Map all systems that require organizational touch points ensuring access is open for the organization; systems including but not limited to federal/state systems, human resources systems, board management software, etc.
• Work with the team to ensure system access for a variety of external reporting systems is accurate and up-to-date; working closely with system vendors when necessary
• Streamline administrative processes and systems to optimize workflow, minimize redundancy, and improve overall effectiveness
• Work with external vendors to oversee technology and IT infrastructure, ensuring effective utilization and troubleshooting of hardware and software systems

Human Resources Administration

• Manage administrative onboarding of new employees including interview scheduling/onboarding agendas/new hire paperwork, manage health insurance and retirement benefits systems and processes, and other HR related projects as necessary

Executive Project Management

• Project manage executive deliverables to move the organization forward including process improvement efforts, strategic planning initiatives, and special projects
• Project type will vary in duration and complexity

Also, includes other duties not otherwise specified.

 QUALIFICATIONS & EXPERIENCE

• Requires bachelor’s degree; Master's degree preferred
• Positive and proactive attitude with the highest degree of discretion and responsibility for handling confidential information
• Minimum of five years supporting executive leaders with a focus on governance, corporate secretary duties, and/or HR support
• Strong understanding of nonprofit governance principles and best practices; prior meeting minute taking experience, demonstrated board engagement duties, etc.
• Exceptional written and verbal communicator with the ability to communicate with a variety of stakeholders
• Excellent organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Experience leading multiple projects and collaborating with multiple stakeholders/partners to meet objectives
• Demonstrated experience in implementing and managing administrative systems and processes
• PowerPoint expertise is a major plus
• Experience with Monday.com is a positive but not required
• Familiarity with Google suite of products a positive but not required
• Ability to learn new technology quickly required including board management portals

Offer of employment is contingent upon successfully completing pre-employment background screening and professional references.

 Competitive Salary & Rich Benefits Package including 100% paid employee health coverage, dental, life & AD&A, LTD, STD, LTC, FMLA, paid holidays, paid time off, retirement with matching contributions.

About Activation Capital

Activation Capital, located in Richmond, VA, is an independent authority of the Commonwealth of Virginia. Its mission is to grow life sciences and other advanced technology innovation by promoting scientific research and economic development that attracts and creates new jobs and companies.  With 1.2 million square feet of space developed on over 34 acres, its Virginia Bio Tech Park is the hub of life science and technology innovations in Central Virginia. Activation Capital also serves as a leading innovation ecosystem development organization providing social, knowledge, and financial capital to clusters, entrepreneur support organizations, and entrepreneurs – accelerating their progress through development and maturation. For more information, visit http://www.activation.capital.

Equal Employment Opportunity

Activation Capital is an equal opportunity employer and does not discriminate based on race, sex, age, national origin, religion, physical or mental disability/handicap, marital status, veteran status, sexual orientation, or any other basis prohibited by law.