Secretary jobs in Long Beach, CA
Secretary performs various clerical and secretarial duties such as filing, typing, copying documents for an individual, office, business unit, department, or other organization group. Screens and transfers calls, arranges meetings, and compiles basic information for routine reports or other materials. Being a Secretary may distribute mail, handle travel accommodations and maintain office supplies. Has basic word processing, spreadsheet, and graphics software skills. Additionally, Secretary requires a high school diploma or its equivalent. Typically reports to a supervisor or manager. The Secretary possesses a moderate understanding of general aspects of the job. Works under the close direction of senior personnel in the functional area. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
Recently Added Secretary jobs
SECRETARY
- City of Long Beach
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Long Beach, CA
FULL_TIME
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The Fire Department is seeking a dynamic, team-oriented individual to serve as its next Administration Bureau Secretary. The selected candidate will be part of a dynamic team that supports critical front-line community focused fire services. This position will report directly to the Chief of Administrative Operations. The bureau oversees, manages, and facilitates all financial, personnel, facility, and employee safety operations. This position will also serve as the point of contact for facility issues impacting the LBFD Headquarters facility. This demanding position requires an energetic, organized, flexible, detailed, and team-oriented individual who responds well in a fast-paced environment and has exceptional customer service skills.
THE DEPARTMENT
LBFD has over 550 full-time employees assigned to four bureaus: Administration Bureau, Fire Prevention Bureau, Operations Bureau, and the Support Services Bureau. The mission of the Long Beach Fire Department is to protect lives, property, and the environment and improve the quality of life and safety of the community. This is accomplished by maintaining a Citywide presence to effectively respond to fire, medical, beach, and waterway emergencies and providing effective fire prevention and education services.- Provides secretarial support for the Chief of Administrative Operations;
- Compiles information and data for use in preparing various records and reports;
- Schedules meetings and appointments, assists with preparation for travel and other various assignments related to the bureau functions;
- Interprets departmental policies, procedures, and operations to the public or City personnel;
- Will serve as a departmental subject matter expert in the routing of various documents, files, and communications to other City Departments;
- Maintains the calendar, schedule, and project deadlines for the Chief of Administrative Operations and the Fire Department Administration Bureau;
- Creates and maintains flyers, desk manuals, bureau records, and other materials;
- Prepares and manages correspondence, reports, and documents, including but not limited to, tracking City Council letters, vendor contracts, Memorandums of Understanding with other City and non-City Partners;
- Transmits documents internal to the Fire Department to obtain management approval including departmental invoices, financial and personnel-related documents;
- Takes and transcribes dictation, typing a variety of letters, memoranda, reports, and schedules, including material of a confidential nature;
- Coordinates requests from the City Council, City Manager's Office, or other clients;
- Takes minutes and notes during meetings as assigned;
- Serves as the point of contact for facility needs at the Fire Department Headquarters building including coordinating the delivery of office furniture, facility repairs, space redesign, and signage;
- Processes Spark technology requests for the Administration Bureau;
- Coordinates LBFD staff schedules to ensure organized scheduling and staff attendance per subpoena notices, court orders, and employee investigations;
- Provides assistance to Fire Department personnel in connecting staff to the needed departmental or City resource;
- Provides backup support to the Executive Assistant;
- May supervise other clerical personnel;
- Performs other related duties, as required.
EDUCATION- High School Diploma or equivalent
- Five (5) years of paid, full-time equivalent, progressively responsible secretarial/ clerical experience
- Proficiency in the use of computers including email, internet, and office productivity software (e.g., Microsoft Office)
- Experience in the public sector (e.g., government agency)
- Exceptional verbal, written, and customer service skills including the ability to maintain confidentiality;
- Excellent planning, interpersonal, and time management skills;
- Flexible and adaptable with respect to changing priorities;
- Strong attention to detail;
- Ability to work well with all levels of City government, residents and businesses;
- Proficient in spelling, grammar, punctuation, and English language skills;
- Ability to maintain the highest level of confidentiality;
- A commitment to positive customer service delivery;
- Ability to build positive and professional relationships in the department and City organization;
- Skilled in a wide range of software, including Word, Excel, PowerPoint, Outlook, Internet, Zoom, Microsoft Teams, etc;
- Ability to adapt quickly to digital technology systems such as Canva, Microsoft Teams, Sharepoint, One Drive, and Adobe Acrobat Pro to promote efficiency and innovation in the Fire Department.
The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.For technical support with your governmentjobs.com application, please contact (855) 524-5627.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act
The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-7915.
- 2 Days Ago
Secretary (Unit Secretary)
- U.S. Department of Justice
-
Long Beach, CA
FULL_TIME
- Summary Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities. Our highly-skilled, diverse,...
- 19 Days Ago
Secretary (Unit Secretary)
- US Justice, Bureau of Prisons/Federal Prison...
-
Long Beach, CA
FULL_TIME
- Duties Handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional programs. Receives visitors to the off...
- 22 Days Ago
Secretary (Warden's Secretary)
- U.S. Department of Justice
-
Long Beach, CA
FULL_TIME
- Summary Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities. Our highly-skilled, diverse,...
- 29 Days Ago
Secretary (Warden's Secretary)
- US Justice, Bureau of Prisons/Federal Prison...
-
Long Beach, CA
FULL_TIME
- Duties Receives all visitors and incoming calls to the Warden. Screens calls and visitors to determine those requiring the Warden’s attention and referring others to the appropriate department. Obtain...
- 1 Month Ago
Legal Secretary
- California State University Office of the...
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Long Beach, CA
FULL_TIME
- Legal Secretary Job no: 537351 Work type: Staff Location: Chancellor's Office Categories: Confidential, Administrative, Probationary, Full Time Chancellor's Office Statement Join our team at the Calif...
- 23 Days Ago
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0 Secretary jobs found in Long Beach, CA area
Litigation Secretary
- AGG Legal Staffing
-
Los Angeles, CA
- The Litigation Assistant provides and coordinates complex and specialized administrative and secretarial support requiri...
- 4/21/2024 12:00:00 AM
SECRETARY
- City of Long Beach, CA
-
Long Beach, CA
- Salary: $24.30 - $33.21 Hourly Location : City of Long Beach, CA Job Type: Unclassified - Full-Time, Permanent Job Numbe...
- 4/21/2024 12:00:00 AM
SECRETARY, SECRETARY - BILINGUAL (SPANISH), SECRETARY - BILINGUAL / BILITERATE (SPANISH)
- Rowland Unified
-
Rowland Heights, CA
- About the Employer At Rowland, we believe all employees regardless of title have an important role to play in the prepar...
- 4/21/2024 12:00:00 AM
Legal Secretary
- PRI Technology
-
Los Angeles, CA
- Job Description Job Description Legal Secretary My name is Bill Stevens and I have a new six month plus Legal Secretary ...
- 4/21/2024 12:00:00 AM
SECRETARY
- City of Long Beach
-
Long Beach, CA
- SECRETARY Print (https://www.governmentjobs.com/careers/longbeach/jobs/newprint/4474096) Apply ? SECRETARY Salary $24.30...
- 4/20/2024 12:00:00 AM
Legal Secretary
- Law Offices Of Maro Burunsuzyan
-
Glendale, CA
- Job Description Job Description Benefits/Perks Careers Advancement OpportunitiesJob Summary We are seeking a highly moti...
- 4/20/2024 12:00:00 AM
Secretary
- Compass Law Group
-
Los Angeles, CA
- Job Description Job Description We are looking for a secretrary for a high-end personal injury law firm. You will be res...
- 4/19/2024 12:00:00 AM
Litigation Secretary
- AGG Legal Staffing
-
Los Angeles, CA
- We are looking for traditional legal secretaries (5+ years) with law firm experience supporting 5-6 attorneys with insur...
- 4/19/2024 12:00:00 AM
About Long Beach, California
Long Beach is a city on the Pacific Coast of the United States, within the Los Angeles metropolitan area of Southern California. As of 2010, its population was 462,257. It is the 39th most populous city in the United States and the 7th most populous in California. Long Beach is the second-largest city in the Los Angeles metropolitan area and the third largest in Southern California behind Los Angeles and San Diego. Long Beach is a charter city.
The Port of Long Beach is the second busiest container port in the United States and is among the world's largest shipping ports. The city also maintai...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Secretary jobs
$40,561 to $51,789
Long Beach, California area prices
were up 3.2% from a year ago
were up 3.2% from a year ago
What does a Secretary do?
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April 09, 2021
Secretary
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November 21, 2020
Demonstrate effective oral and written communication skills.
January 11, 2021