Secretary jobs in Rock Hill, SC

SECRETARY DISTRICT ATHLETICS / HOMEBOUND

Salary Range : Support 2

Length of Contract : 240 Days

Starting Date : July 1, 2024

Purpose Statement :

• The job of the Secretary is done for the purpose / s of providing a wide variety of complex and / or confidential administrative and secretarial support to assigned administrator;
• communicating information on behalf of administrator to school and district staff, other districts, public agencies, etc;

ensuring compliance of department / program activities with financial, legal and administrative requirements; and acting as liaison between the Administrator and other parties.

This job reports to the assigned administrator.

Essential Functions Athletics

• Assists other personnel (athletic director, administration, etc.) for the purpose of supporting them in the completion of their work activities.
• Compiles data from a variety of sources for the purpose of complying with financial, legal and / or administrative requirements.
• Composes documents (e.g. correspondence, agenda, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
• Coordinates travel arrangements and meetings (e.g. overnight business trips, meetings, site in-service day activities, workshops, travel and accommodations, etc.

for the purpose of ensuring availability of facilities and / or equipment and delivering services in conformance to established guidelines.

• Maintains inventories of supplies and materials for the purpose of ensuring items’ availability.
• Maintains variety of files and records for the purpose of maintaining complete and accurate files according to district policy and / or regulations.
• Monitors a variety of processes for the purpose of adhering to legal and / or administrative requirements.
• Performs other duties to include but not limited to opening / distributing mail, handling incoming calls, provides back-up to other clerical positions within the department, accessing student data systems to input or retrieve information about students, etc.
• Prepares written materials for the purpose of documenting, providing written documentation and / or conveying information to a variety of publics.
• Processes documents and materials for the purpose of disseminating information to appropriate parties.

Essential Functions Homebound

• Follows policies and procedures to ensure that educational services are provided to students who require academic and related services within the home.
• Evaluates incoming homebound / home-based applications.
• Develops and monitors a digital system of receiving and maintaining records.
• Assigns teachers to facilitate appropriate instruction based on student needs.
• Collaborates with teachers, the students’ zoned school of record teams to ensure the consistent implementation of high-quality comprehensive services.
• Collaborates with other departments, such as school nurses, school psychologists, and school social workers, to provide necessary services to students.
• May be asked to participate in meetings such as IEP / 504, parent meetings, and other meetings as necessary.
• Ensures accurate record-keeping with student files, to include IEPs, attendance, standardized tests, and academic records with school teams.

Job Requirements : Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions.

Specific skills required to satisfactorily perform the functions of the job include : extensive computer skills utilizing Microsoft Office products (i.

e. Word, Excel, and Access), typing skills 55 wpm, planning and managing projects, PowerSchool and / or other student data systems.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and / or ratios; read a variety of manuals, write documents following prescribed formats, and / or present information to others;

and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes : Microsoft Word, Excel & Access, PowerSchool.

ABILITY is required to schedule activities, meetings, and / or events; gather, collate, and / or classify data; and use basic, job-related equipment.

• Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes;
• and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and / or groups;

work with a variety of data; and utilize specific, job-related equipment. In working with others, problem solving is required to identify issues and create action plans.

Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited.

Responsibility

Responsibilities include : working independently under broad organizational guidelines to achieve unit objectives; providing information and / or advising others;

and operating within a defined budget.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands : some lifting, carrying, pushing, and / or pulling;

and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, and 20% standing. This job is performed in a generally clean and healthy environment.

Experience

Job related experience in related fields is desired.

Education

Community College and / or Vocational School degree with study in job related area preferred.

Required Testing Certificates & Licenses

Pre-employment TB Test None Specified

Continuing Educ. / Training Clearances

None Specified Criminal Justice Fingerprint / Background Clearance

FLSA Statu s Salary Grade

Non Exempt Support 2

Last updated : 2024-04-19