Secretary jobs in Tuscaloosa, AL

Pay Grade/Pay Range: 55 Hourly (non-exempt) - Minimum - $ 12.88 Midpoint - $ 18.81

Department/Organization: 218151 - Continuing Legal Education

Normal Work Schedule: Monday - Friday 8:00am to 4:45pm

Job Summary: Under limited supervision, assists the manager, department head or director in the day-to-day operations of the office/department. Oversees the general office, administrative and secretarial duties with some variety and complexity. Position will typically supervise staff support, work-study students and/or student assistants. Typical duties may include receiving, screening and routing telephone calls, mail and visitors, arranging itineraries/agendas, assist in planning meetings/ events, setting up and maintaining files (database and/or hardcopy), typing a variety of material, compiling data and preparing reports, purchasing office supplies and materials, maintaining budget records, act as daily liaison to other offices.

Additional Department Summary: The Administrative Secretary is the first point of contact for lawyers participating in CLE Alabama events. Provides a full range of clerical support to the office including but not limited to the Director, Program Manager and Program Coordinator. Ensures everything runs smoothly from taking responsibility for registration services and publication orders and sales to organizing supplies and supervising student workers.

Required Minimum Qualifications: High School diploma or the equivalent and three (3) years of progressively responsible general office experience; OR Associates degree and one (1) year of progressively responsible general office experience; OR Bachelor's degree or higher.

Skills and Knowledge: Strong organizational skills. Outstanding verbal and written communication skills. Excellent time management skills. Ability to learn and develop expertise in using CE21, CLE Alabama's customer relationship management system. Attention to detail. Ability to work on multiple projects simultaneously. Ability to work well with others in a shared office environment. Working knowledge of Microsoft Office products such as Word, Excel and Outlook. Extraordinary motivation to complete tasks well and on time. High degree of professionalism.

Preferred Qualifications:

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases.