Secretary to Chief Executive Officer provides administrative support in a variety of functions to the Chief Executive Officer that are focused on increasing the efficiency of the executive. Reviews, prioritizes, directs and delegates a wide variety of complex and confidential requests that are presented to the executive for consideration. Being a Secretary to Chief Executive Officer summarizes, prioritizes, and researches information into a concise and usable format for the executive to review. Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive. Additionally, Secretary to Chief Executive Officer creates or directs creation of reports, charts, budgets and other presentation materials for the executive. Coordinates high level projects, travel arrangements, and meetings. May plan and schedule work and direct other staff to deliver support. Has a broad knowledge and understanding of the company's operations and business objectives. Requires an associate degree or its equivalent. Typically reports to the CEO. The Secretary to Chief Executive Officer contributes to moderately complex aspects of a project. Work is generally independent and collaborative in nature. To be a Secretary to Chief Executive Officer typically requires 4 to 7 years of related experience. (Copyright 2024 Salary.com)
Responsibilities:
- Provide administrative support to executive team members
- Manage and maintain executive calendars, including scheduling appointments, meetings, and travel arrangements
- Prepare and transcribe correspondence, memos, and meeting minutes
- Coordinate and organize projects and events
- Perform data entry and maintain accurate records
- Assist with document management using tools such as DocuSign
- Serve as a point of contact for internal and external stakeholders
- Answer and direct phone calls using multi-line phone systems
- Greet visitors and provide front desk support
- Act as a personal assistant to executives, handling various tasks as assigned
- Assist with property management
-Assist with personal needs of the executiv.
Experience:
- Proven experience as an executive secretary or similar role
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong project coordination skills
- Excellent data entry and organizational abilities
- Familiarity with document management tools like DocuSign
- Knowledge of office procedures and equipment operation
- Ability to manage multiple tasks and prioritize effectively
- Strong communication skills, both written and verbal
- Experience with Outlook Calendar or similar scheduling software
Note: This job description is intended to provide a general overview of the position. Other duties may be assigned as needed.
Job Type: Full-time
Pay: $20.00 - $27.83 per hour
Expected hours: 40 – 50 per week
Benefits:
Schedule:
Ability to Relocate:
Work Location: In person
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