Service Contract Administrator jobs in Jackson, MS

Job Description:
Summary/Objective
The Contract Administrator works closely with the operations and accounting teams reviewing contracts and compiling bid proposals. This position is responsible for accuracy, efficiency, and retrieval of data for various purposes. This position must review and understand each of the company’s customers’ contractual requirements.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Develop contract proposals to support organizational goals.
• Review and compile contract estimates to submit to customers with accuracy.
• Ensure that all records are accurate and up to date.
• Write contract letters and other communications.
• Negotiate and approve contract terms.
• Analyze contracts to ensure they comply with state and federal laws and regulations.
• Perform data entry and manipulations using spreadsheets, word processing, or other software as required.
• Enter, revise and/or combine numerical data such as productivity reports.
• Monitor compliance with contract billing and change order requirements.
• Create recurring reports to ensure company processes are met.
• Create data directories and subdirectories for file and report generation retrieval purposes. Maintain paper and/or disk file of entered data to include support or backup documentations.
• Provide office support and guidance to field-based team members on matters of required documentation and follow up with field-based team members for missing or incomplete documentation.
• Perform data validation, review discrepancies in information received, and request clarification in accordance with company requirements.
• Interact with departmental leadership, field team members and accounting staff on matters affecting current contracts and estimates make recommendations for improvement or enhancement of current processes.

Job Requirements:
Competencies

• Self-driven, highly organized, and skilled at setting priorities to accomplish multiple tasks by their deadlines
• Communicate effectively to team members via phone call, text, email, and FaceTime
• Advanced abilities in Excel spreadsheet creation, manipulation, and data entry
• Ability to create and modify PDF documents including create fillable forms
• Working knowledge of Microsoft Office applications such as Word, Outlook, and PowerPoint
• Ability to use file explorer to save documents in folders, create new folders, and scan and save documents in folders

Work Environment
This job primarily operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and scanners.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is largely a sedentary role but would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary. The employee is frequently required to sit; stand; climb or balance; and stoop, kneel, or crouch. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The position requires good manual dexterity (hand, hand with arm, two hands).
Position Type/Expected Hours of Work/Work Location
This is a full-time position. Hours of work are typically 40 to 45 hours per week but are dependent upon the needs of the job. Days and hours of work are generally Monday through Friday, 7:00 a.m. to 4:00 p.m. This position occasionally requires long hours or weekend and holiday work to support crews working storm restoration. This position is located in Canton, MS. The successful applicant must live in the central MS area.
Travel
This position is primarily office-based with little travel necessary.
Required Education and Experience

• 2-year degree in accounting, finance, or business law
• 3 years prior experience in a contract administration role or a related field
• Exemplifies knowledge of contract law, accounting principles and finance.

Preferred Education and Experience

• Possesses superior attention to detail to spot on consistencies in contracts and proposals.
• Has previous experience in customer service and strong communication skills.
• Able to work productively independently and as part of a team.
• Must have excellent analytical thinking skills and problem-solving abilities.
• Should exhibit strong organizational and time management abilities.
• Prior experience in SAGE accounting software.

Additional Eligibility Qualifications
Work Authorization/Security Clearance (if applicable)
AAP/EEO Statement
B&B Electrical & Utility Contractors, LLC. is proud to be an Equal Opportunity and Affirmative Action employer, and considers qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected factor under federal, state or local law.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.