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Spares Coordinator jobs in District of Columbia

Spares Coordinator coordinates the delivery of spare parts and equipment, and schedules customer repairs. Negotiates delivery cost for the organization and the end cost to customer. Being a Spares Coordinator ensures compliance with contractual obligations. Typically requires a bachelor's degree in area of specialty. Additionally, Spares Coordinator typically reports to a supervisor. To be a Spares Coordinator typically requires 0-2 years of related experience. Works on projects/matters of limited complexity in a support role. Work is closely managed. (Copyright 2024 Salary.com)

Recently Added Spares Coordinator jobs

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Sales Coordinator- Reservations/Rooms
  • Sales Coordinator- Reservations/Rooms
  • Washington, DC FULL_TIME
  • Competitive Benefits

    Medical, Dental, Vision Benefits
    Competitive Pay Rates
    401k Plan and  up to 3% match after 1 year  
    Paid Time Off (Vacation, Holidays, Sick and more)
    Complimentary Room Nights after 3 months 
    Restaurant Discount- 50% off F&B after 3 months
    Complimentary Meal during your shift
    Life Insurance and AD&D
    Complimentary Short-Term Disability
    Long-Term Disability
    Pre-tax commuter benefits
    Tuition Reimbursement up to $500 per year
    Complimentary dry cleaning of work attire
    A clear career pathway - career advancement opportunities

    Relationship Hospitality.
    It’s in the genes. Some just have it; a natural desire to deliver meaningful and heartfelt experiences. It’s a calling. At Rosewood Hotel Group we work instinctively and from the heart, to master and elevate our craft. Together, we push the boundaries to impart magic into every day. We care for people, and make it our purpose to build long-lasting, genuine relationships. Here, we do what we were born to do. Here, we answer The Calling.

    Sales Coordinator- (Reservations/Rooms) This position administratively supports all functions of the Sales Department including coordination of all aspects and functions related to rooms reservations and programs booked in accordance with and to Rosewood standards. Acts as the lead communication touch point for guests reservations. You will support the Director of Sales and Sales Managers with administrative responsibilities and projects assigned. 


    Responsibilities:
    Maintain complete knowledge of and comply with all departmental policies, service procedures and standards.

    Be familiar with all hotel services/features and local attractions/activities to respond accurately to any guest inquiry.

    Maintain complete knowledge of hotel operations and rooms.

    Understand all packages/ promotions/ availability and partnerships.

    Have complete familiarity with Rosewood, (brand positioning and core values) and its properties.

    Be able to conduct site tours of the property and townhouses.

    Perform all administrative duties in a tidy, organized manner and maintain offices in an orderly environment.

    Assist and support sales managers in preparing for sales trips and daily activities such as proposals, contracts, etc

    Answer all sales and catering telephone inquiries in a pleasant, courteous, and professional manner and ensure that all pertinent information is noted accurately and legibly and quickly communicated to the appropriate manager.

    Maintain complete knowledge of clients’ requirements for in-house groups.

    Monitor and handle guest complaints and ensure guest satisfaction.

    Work with other departments, Sales, Finance and Operations to ensure successful handling of group and event business and timely collection of bills.

    Draft and execute sales collateral and client / prospect presentations via Microsoft Word, Excel, and PowerPoint

    Check storage areas for proper supplies necessary to perform all daily tasks and order supplies on regular basis.

    Process all purchase orders and special requests.

    Use Salesforce (Delphi DFC) to create/update accounts or contacts within an account, create new group bookings, revise existing group & catering bookings, merge group & catering contracts and adjust clauses, as necessary.

    Ensure that all entries in Salesforce (Delphi DFC) are accurate including setting up a file trace system for each booking.

    Weekly update GRC for scheduled meeting.

    Run resume and pre-con meetings with clients and hotel in conjunction with Operations and Sales Managers as required.

    Reservations Tasks:

    Build and maintain Group Blocks in OPERA - load notes and traces into PMS for all group guests.

    Work with all departments communicating and servicing groups prior to and while groups are in house including preparing and reviewing group resumes and group meeting requirements in Hotel Resume Meeting.

    Communicate all last-minute changes, additions, and cancellations of groups to hotel.

    Coordinate all group sales by tracking inventories and billing instructions

    Make room reservations as needed; including print & deliver VIP welcome notes and tracing amenities.

    Provide prompt, courteous, and efficient handling of all requests for guest room reservations, changes, cancellations, and information.

    Daily review of all new, modified, and cancelled reservations to ensure accuracy.

    Assist with all guest preferences and arrangements prior to arrival.

    Pre-arrival communication with guests to ensure we are fully prepared for their arrival.

    Conduct daily arrival meetings with MD and Front Office to ensure we are fully prepared for their arrival.

    Build and maintain group blocks in OPERA for Sales Department

    Accurately input group rooming lists.

    Obtain and track all advance deposits and payments accurately.

    Coordinate all group sales by tracking inventories and billing instructions.

    Month-end reports tracking.

    Designate and apply appropriate travel agency commissions.

    Process agency commission on a weekly basis

    A Sales Uniform will be issued for this role 

    All other duties as required.

    The list of responsibilities is illustrative only and is not a comprehensive listing of all functions and tasks performed by this position. The company reserves the right to add, remove or alter duties when business need dictates.


    Qualifications:

    Experience: Preferred 1-2 years’ operational or administrative experience for a luxury or ultra-luxury hotel/resort. Preferred work experience to be in the Sales, Marketing, Reservations, Catering.

    Education: High school diploma or equivalent education required. Bachelor’s Degree or an equivalent degree in Hotel Management preferred.

    General Skills: Must be able to perform job functions with attention to detail, speed, and accuracy; prioritize, organize and follow-up; be a clear thinker, remaining calm and resolving problems using good judgment; follow directions thoroughly; understand a guest’s service needs; work cohesively with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data.

    Technical Skills: Advanced math skills; ability to produce complex reports using room data and Microsoft Excel. Knowledge of accommodating room capacities; knowledge of all styles of room set-ups, standard equipment involved and proper handling of such; knowledge of organizing set-up requirements from information on Resumes and BEOs; knowledge of staffing guidelines/requirements to set-up, turn and break-down function spaces; familiarity with cost controls; ability to ascertain departmental training needs and provide such training; ability to direct performance of staff and follow up with corrections when needed.

    Language: Required to speak, read, and write English, with fluency in other languages preferred.
    Physical Requirements: Must be able to exert physical effort in transporting a minimum of 35 pounds, endure various physical movements throughout the work areas, reach up and down, remain stationary at times throughout work periods, and satisfactorily communicate with guests and co-workers to their understanding.

    Systems Knowledge: Previous Opera and Salesforce (Delphi DFC) systems experience is preferred. Proficient with Windows Office, Excel, Outlook, Powerpoint, Publisher. Ability to trouble shoot reservations and systems issues.

    Schedule: Flexible availability is required for this position to include days, evenings, at times weekends or holidays for a guest event. 

    Licenses & Certifications: None required.


    Rosewood Washington DC requires all employees to be fully vaccinated against COVID-19, and applicants are required to submit proof of vaccination prior to starting employment. In accordance with the law, Rosewood Washington DC will accommodate employees who cannot be administered the COVID-19 vaccine for medical or religious reasons, and applicants should contact the Director of Talent and Culture if they have questions about this requirement or wish to request an accommodation.


  • 5 Days Ago
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Sales Coordinator- Reservations/Rooms
  • Sales Coordinator- Reservations/Rooms
  • Washington, DC FULL_TIME
  • Competitive BenefitsMedical, Dental, Vision BenefitsCompetitive Pay Rates401k Plan and up to 3% match after 1 year Paid Time Off (Vacation, Holidays, Sick and more)Complimentary Room Nights after 3 mo...
  • 5 Days Ago
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Coordinator
  • Harrier Group
  • Washington, DC FULL_TIME
  • Harrier is an award-winning Australian total talent business, offering recruitment process outsourcing (RPO), contingent workforce solutions, strategic human resources consulting and talent technology...
  • 1 Month Ago
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E
Programs Coordinator
  • East-West Center
  • Washington, DC FULL_TIME
  • Are you looking for a rewarding career that can take you to new levels of success? Have you been successful in roles where you develop, coordinate, and manage large time-consuming projects and activit...
  • 14 Days Ago
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Development Coordinator
  • Dog Tag Bakery
  • Washington, DC FULL_TIME
  • About UsFor nearly 10 years, Dog Tag has empowered veterans with service-connected disabilities,military spouses, and caregivers to find renewed purpose and community through aninnovative business and...
  • 14 Days Ago
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Engagement Coordinator
  • Bates White Economic Consulting
  • Washington, DC FULL_TIME,PART_TIME
  • Firm overview Bates White is a boutique consulting firm based in Washington, DC. Recognized as a top workplace, the firm provides advanced economic, financial, and econometric analysis to law firms, c...
  • 14 Days Ago
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Spares Coordinator jobs at Popular Companies

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Equipment Maintenance Supervisor
  • Levitated Metals
  • New Caney, TX
  • Company Overview Levitated Metals is an aluminum recycling manufacturing facility in New Caney, a suburb of Houston. Lev...
  • 4/23/2024 12:00:00 AM
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Inventory Clerk/Material Handler
  • Silgan Containers Corp
  • Job Title Inventory Clerk/Material Handler Education High School Location TOLLESON, AZ 85353 US (Primary) Job Descriptio...
  • 4/23/2024 12:00:00 AM
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Process Engineer - 225172
  • Medix™
  • Indianapolis, IN
  • The Process Engineer is responsible for managing production instrumentation, optimization of existing processes, and dev...
  • 4/23/2024 12:00:00 AM
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Process Engineer - 225172
  • Medix™
  • The Process Engineer is responsible for managing production instrumentation, optimization of existing processes, and dev...
  • 4/23/2024 12:00:00 AM
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Depot Supervisor
  • TSMG
  • Dallas, TX
  • Company description Terry Soot Management Group (TSMG) is a field data collection company founded in 2017 in Europe. We ...
  • 4/22/2024 12:00:00 AM
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Spare Parts Coordinator
  • Drr Systems Inc
  • De Pere, WI
  • Are you interested in being part of a cutting-edge technology business by day and home in time for dinner? Are you ready...
  • 4/21/2024 12:00:00 AM
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Industrial Parts Coordinator - Air Pollution Spare Parts
  • Processbarron
  • Pelham, AL
  • POSITION SUMMARY: APC Spare Parts coordinator will need to cover multiple positions within the department. A good backgr...
  • 4/20/2024 12:00:00 AM
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Maintenance Tech/Production Operator
  • Synerfac
  • Saxonburg, PA
  • Details: Work for our client that provides high-performance materials to a variety of markets. Summary - Production Oper...
  • 4/20/2024 12:00:00 AM
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About District of Columbia

Washington, D.C. is located in the mid-Atlantic region of the U.S. East Coast. Due to the District of Columbia retrocession, the city has a total area of 68.34 square miles (177.0 km2), of which 61.05 square miles (158.1 km2) is land and 7.29 square miles (18.9 km2) (10.67%) is water. The District is bordered by Montgomery County, Maryland to the northwest; Prince George's County, Maryland to the east; Arlington County, Virginia to the south; and Alexandria, Virginia to the west. The south bank of the Potomac River forms the District's border with Virginia and has two major tributaries: the An...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Spares Coordinator jobs
$53,004 to $74,028

Most Popular Cities in District of Columbia for Spares Coordinator Jobs

What does a Spares Coordinator do?

Spares Coordinator in Rock Hill, SC
Serve as a Parts Coordinator in a fast paced Parts Call Center.
December 30, 2019
Spares Coordinator in Battle Creek, MI
Transport Planner/ Coordinator (Manufacturing) Carlisle Monday to Friday, 2 shift pattern … Transport Coordinator/ Planner required for an established manufacturer.
December 26, 2019
Spares Coordinator in Monroe, LA
The Spare Parts Coordinator is responsible for ordering parts and classified components required to.
February 15, 2020