Special Events Coordinator - Casino coordinates tournaments, hosting parties, and various functions for a casino. Ensures proper implementation of all promotions, events, and entertainment including set-up, event registration, gift distribution, and prize management. Being a Special Events Coordinator - Casino may require a high school diploma or its equivalent. Typically reports to a supervisor or manager. The Special Events Coordinator - Casino may require 0-1 year of general work experience. Possesses a moderate understanding of general aspects of the job. Works under the close direction of senior personnel in the functional area. (Copyright 2024 Salary.com)
Summary of Primary Function/General Purpose of Position
The Special Events Coordinator serves as a liaison to local foundation offices to provide event planning services for Foundation special events. Foundation events are those designed to generate fundraising revenue and/or to cultivate or steward donors. The Special Events Coordinator will work with a wide variety of internal and external contacts to plan and execute successful events and assist market foundation teams with solicitation of sponsorship funds to achieve foundation goals of philanthropic support.
*In market travel required*
Essential Job Functions
• Design, develop and execute all event planning/logistics for a successful outcome, including development of special event collateral/marketing materials and public promotion of special events to the appropriate audiences.
• Prepare planning documents for each event, including event objectives/desired outcomes, logistics details and timetables, and event communications plans.
• Develop event budgets and monitor income and expenditures for each event.
• Develop event related direct mail, individual proposals, and assist market foundation teams in soliciting gifts for sponsorship. Manage direct mail functions in coordination with Data Solutions staff members for list preparation, recording of actions and responses and reporting.
• Manage events through the Raiser’s Edge Events module in the donor database. Work with Data Solutions team which will process, receipt and acknowledge gifts and sponsorships for events.
• Coordinate the production of committee reports, agendas, meeting arrangements, correspondence, and other committee support.
• Work with local foundation teams to develop event briefing/debriefing materials. Provide foundation leadership with event statistics, when appropriate; maintain updated calendar of all events and provide details as required. Complete an evaluation report after each event with outcomes against objectives, revenue, expense, cost to raise a dollar, participation, growth, and other measures of event success.
• Assist markets with execution of Associate Campaign activities
This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job related duties as required by their supervisor, subject to reasonable accommodation.
Employment Qualifications
Required Minimum Education:
High School/GED
Preferred Education:
Bachelors
Field of Study
Communications, public relations, hospitality management, business
Licensure/Certification
None
Work Experience:
Minimum Years and Type of Experience Required:
2-3 years of experience in event planning and volunteer management work experience. Non-profit environment experience desirable.
Skills
Develop detailed plans for event execution
Attention to detail
Solicit donations
Relationship building
Analyze event outcomes and report findings
Teamwork
Follow prescribed data processing guidelines
Conflict resolution
Motivate and track volunteer and committee involvement with events
Critical thinking
Provide clear communication to local staff, vendors, donors and volunteers regarding events
Customer service
Create, track and report on budget
Time management
Track and manage RSVPs, sponsorships, donations, special requests, etc..
Prioritization of work
Work with minimal supervision
Acceptance of authority
Ability to communicate effectively in English with strong written and verbal communications skills
Active listening
Many of our opportunities reward* your hard work with:All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email recruitment@mercy.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com
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