Special Events Planner jobs in the United States

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Position Summary

The Events & Special Projects Planner will actively manage all logistics for client-facing events including seminars, conferences, webinars, client entertainment, and internal community initiatives while actively contributing to and supporting strategic goals for each event. The planner will also coordinate firm sponsorships and special projects / internal events, i.e., firm retreats as assigned as well as other initiatives to support the firm’svisibility and growth. This role requires a strict attention to detail and deadlines.

Duties/Responsibilities

• Oversees the planning and implementation of Firm-wide client and internal events working closely with various internal constituents, including Business Development team members, to ensure high quality, and seamlessly executed events.
• Manages all elements of an event from conception to measurement including but not limited to budget development and tracking; creating timelines and project plans and leading project meetings to drive toward event goals.
• Collaborates with internal constituents to build and manage guest lists; creates and distributes invitations; oversees internal and external promotion and advertising; manages vendor relations and negotiations; food and beverage selection; orders, arranges for shipment, and set up of promotional items and collateral needed for events. Keeps stakeholders informed throughout the project
• Research, designs, and recommends engaging relevant event experiences that resonate with attending audiences to achieve key business objectives for internal and external audiences.Includes prospective event themes, venues, and accompanying specifications, including development of event budgets. Continually investigates new entertainment activities.
• Maintains vendor relationships with gift and specialty items for events, and client gifts.
• Maintains relationships with contacts from program venues and event/destination companies.
• Assists with the development of event collateral utilizing design and email marketing software
• Oversees, attends, and executes the event day-of, managing on-site assistance
• Prepares post-event reporting and ROI analysis; and orchestrate all surrounding communications (pre- and post-event).
• Assists and coordinates all aspects of practice- and industry-related sponsorships, including comments, payments, and facilitating entitlements.
• Represents the firm at seminars, events, conferences, and tradeshows as may be required or assigned; includes managing exhibit booth set-up, staffing, and meaningfully engaging with clients and prospects.
• Develops success measures and evaluates all events against objectives and recommends areas for improvement.
• Responsible for maintaining hosted event contact lists and activity records in CRM system.
• Participates in other projects and tasks as assigned.

Position Competencies

Professionalism

Contributes positively to firm/office morale by communicating enthusiastically about job responsibilities, the firm, and working with others. Ability to communicate effectively with chief-level executives and partners as well as outside vendors.

Writing/Designing/Editing

Possesses strong writing, editing, and proofreading skills. Graphic design experience a plus.

Planning /Adaptability

Adapts readily to competing demand by shifting priorities. Determines an appropriate course of action in new or ambiguous situations that have no set direction or approach. Demonstrates a sense of urgency to achieve meaningful results; communicates progress.

Client/Customer Focus

Strong client service orientation and an ability to establish and maintain effective working relationships. Demonstrates familiarity and understanding of significant attorney-client relationships. Observes and passes on information to further develop relationships to support business development efforts.

Time Management and Organizational Skills

Possesses exceptional time management and organizational skills with consistent record of success in planning managing and completing multiple events simultaneously High level of detail orientation. Able to anticipate work needs and follow through with minimum direction and follows up on own initiative.

Experience

This role demands a highly organized, detailed-oriented individual with a strong client service orientation, and ability to collaborate successfully within a matrix organization. The ideal candidate will possess superior digital, written and verbal communication skills, online research capabilities, and thrive in a fast-paced, deadline-driven environment. Candidate will have 4-6 years of experience in hospitality or in a similar role in a law firm or professional services organization.

Education

Bachelor’s degree required. Equivalent combinations of education and experience will be considered. A focus on business or marketing and project management and an interest in legal, commercial, or business issues are desirable.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Hartford, CT 06103: Relocate before starting work (Required)

Work Location: Hybrid remote in Hartford, CT 06103